Office Support Specialist

4 days ago

Manila, National Capital Region, Philippines Nordic Semi Full time
About the Opportunity

Nordic Semiconductor is seeking an Office Administrator to provide office support for their location in the Philippines and manage HR operational tasks as part of the global OM/HR team.

This role involves being the organizational glue of the office, representing Nordic through both small and large office support, and facilitating smooth general business operations.

Key Responsibilities:

  • Supporting the overall office agenda for Nordic's location in the Philippines
  • Performing general everyday tasks necessary for the efficient running of the Philippines office including, but not limited to, liaising with building administration, suppliers, vendors, and other service providers and being able to handle issues as they arise
  • Supervise billings, payments, checks, and different invoices related to Philippines office operation
  • Negotiate with vendors for office and facility related contracts together with other relevant stakeholders
  • Coordinating any internal or external office relocations or establishments as well as refurbishments and the logistics of office furniture and equipment
  • Ensuring beverages, snacks, coffee, tea, and related items are maintained and available on a regular basis in all kitchens
  • Ordering and maintaining general office supplies
  • Coordinating waste management, including secure waste removal
  • Contributing to maintaining and keeping the kitchens and all shared areas clean and looking professional and presentable
  • Supporting general business operations by providing various administrative support activities
  • Developing constructive and cooperative working relationships with others throughout the business
  • Coordinating practicalities for onboarding new hires
  • Assisting with domestic and international business travel arrangements
  • Coordinating lunch, meetings, and catering requirements
  • Coordinating the logistics of business meetings and recreational/social events
  • Support bookkeeping and budgeting procedures for the Philippine office
  • Create and update databases and records for financial information, personnel and other data
  • Creating and handling courier shipments from and to the office
  • Help facilitate shipments to PH Office
  • Liase with PEZA, BOC and/or other local government units for processing of necessary import permits and shipping documents
Job Description
  • General responsibility and support for HR administrative tasks
  • Coordinating and facilitating onboarding of new hires from an HR perspective
  • In cooperation with relevant stakeholders, to be responsible for HSE aspects in the offices including conducting yearly HSE audits
  • Develop and maintain the relationship with employees and managers, hereunder any employee representatives
Requirements
  • Relevant education, e.g., Administrative College diploma or equivalent is preferred
  • Relevant work experience from similar responsibility area
  • Ability to work independently, proactive and take the initiative, flexible
  • Solid multi-tasking and time management skills
  • Possess a strong drive for results
  • Comfortable speaking to groups of people
  • Solid attention to detail and accuracy
  • Solid interpersonal skills
  • High integrity and service-minded approach, including the ability to challenge where relevant
  • Highly motivated with a desire to work in a fast-paced, challenging environment
  • Excellent written and verbal English skills
  • IT knowledge including use of Microsoft Office including Word, Excel, PowerPoint, Outlook
Benefits

We offer competitive salary with short- and long-term incentive plan, flexible working hours, medical insurance, family-friendly policies, insurances, and benefits.

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