Administrative Professional

Administrative Manager

The Administrative Manager plays a crucial role in managing various aspects of the organization.

This position is responsible for overseeing administrative work, building requirements and all government documentary requirements that support the goals and objectives of the organization.

• Key Responsibilities:

  • Compensation & Benefits: Ensure fair and competitive compensation packages for employees.

  • Budget Planning and Management: Develop and manage budgets to optimize resources.

  • Workplace Health, Safety & Security: Maintain a safe and healthy work environment, adhering to all relevant laws and regulations.

  • Case Management, Labor Relations: Handle employee cases and labor-related matters efficiently.

  • Internal Policy & Good Governance: Develop and enforce policies that promote good governance and organizational excellence.

  • Government Compliance and Documentary Reportorial Requirements: Ensure compliance with all government requirements and regulatory bodies.

  • Employee Engagement & Experience: Foster a positive work environment and enhance employee experience.

  • HRIS, Employee Service and Self-Service: Implement and manage HR systems to streamline employee services.

  • Vendor and Affiliates Coordination & Management: Manage relationships with vendors and affiliates effectively.

  • Contract Management: Negotiate and manage contracts to benefit the organization.

  • Recruitment (Workforce Planning, Job Analysis, Job Evaluation): Develop and implement effective recruitment strategies to meet business needs.

  • Onboarding to Offboarding: Streamline the employee lifecycle, from onboarding to offboarding.

  • Admin & Facility:

    • Facility Admin and Maintenance: Oversee facility administration and maintenance tasks.

    • Office Administration: Manage office operations, including supply chain management and logistics.

    • Transactional HR support and HR Administration: Provide transactional HR support and administrative services.

    • General Messengerial and Cleaners Activities: Coordinate messengerial and cleaning activities to maintain a clean and organized work environment.

The Administrative Manager oversees AFPI's facilities and coordinates with the Admin personnel to ensure orderliness, cleanliness, and prioritize in creating and maintaining a safe, healthy workplace at all times.

Other generalist roles shall be in support of Internal/External Audits, Workplace Learning & Development, OD Change Management, CSR and Sustainable Development Goals Programs, Performance and Talent Management, Rewards and Recognition Programs, Overall Employee Engagement and Experience including Company Events, Program Partnership with Ayala Group of Companies & First Pacific Group of Companies, and other HR & Admin Programs that AFPI Management and Board of Directors put in place.

This role supports the initiatives towards the success of AFPI's strategic direction and the employee performance that will drive and assist the goals and initiatives of the organization. One of the most important responsibilities of this role is the promotion of health, prevention of diseases, and to ensure the safety and good health of the employees.

The Administrative Manager must be knowledgeable in regulatory and statutory requirements, have excellent systems skills and hands-on experience with HRIS and payroll system, proficient in MS Office applications, functional & business mathematical skills for time-keeping and payroll computation purposes, compliant and with high level of integrity, results-oriented with a high degree of accuracy, strong team player with ability to interact with all levels of staff in the organization, works quickly with a sense of urgency, great time-management, coordination and multi-tasking skills, excellent written and oral communication skills, has a fast learning-curve, has a keen eye for details / and is detail-oriented, effective facilitation and hosting skills, excellent interviewing, investigation and strong research skills, sound judgement, strong observation skills, has strong organizational skills, excellent analytical and problem-solving skills, strong work ethics, deep business acumen skills and upholds organizational values, reacts well under pressure and follows through commitment, has a team-player attitude and track record of completing projects and tasks in a timely manner.

Required Education and Work Background include Bachelor's degree in any field, 3-5 years of experience in Human Resources, Admin and payroll, familiar with Sarbanes-Oxley Act, BIR Ruling and other local standards, work experience in fast-paced working environment, experience and exposure in assignment and completing multiple projects at the same time, inter-department and team collaborations and heading committees, going beyond the call of duty, facilitation and communicating to different Departments within the Company.