Senior Equity Administrator

2 days ago

Mabalacat, Central Luzon, Philippines beBeeEquity Full time ₱6,000,000 - ₱7,500,000
Job Title: Equity Administrator

We are seeking a highly skilled and detail-oriented equity administrator to join our team.

This role is pivotal in administering and managing global equity programs, including stock options, Restricted Stock Units (RSUs), Employee Stock Purchase Plan (ESPP), and Performance-Based RSUs.

The ideal candidate will have extensive experience with equity compensation structures and compliance requirements.

Key Responsibilities:

  • Manage day-to-day operations of global equity programs, ensuring accurate processing of equity transactions such as grants, exercises, releases, and cancellations.
  • Maintain and reconcile equity data within Equity Edge Online, ensuring data integrity and accuracy.
  • Support semi-annual ESPP enrollment & purchases, contribution rate changes, and disposition reporting.
  • Partner with the payroll team to record equity compensation income, tax withholding, and ESPP contribution elections in our HRIS platform.
  • Collaborate with the HR Tech team to maintain and update requirements for data transmissions of demographic, tax, and ESPP data between Equity Edge Online (E*Trade) and Workday.
  • Collaborate closely with the finance/Accounting team to ensure accurate and timely accounting for stock-based compensation, including providing data, preparing schedules, and assisting with calculations related to compensation expense recognition.
  • Support the preparation of quarterly and annual financial statements, including footnotes and disclosures related to equity compensation, ensuring compliance with SEC Regulations.
  • Assist with internal and external audit requests related to equity compensation, providing documentation and explanations as needed.
  • Assist with Form 3921/3922 distribution and W2 income reporting for equity awards.
  • Complete monthly audits of equity grants, terminations, and share balances outstanding.
  • Assist with implementing new controls and processes as a public company.
  • Assist with the preparation and filing of Section 16 reports.
  • Provide timely support to employees regarding equity-related inquiries and proactive outreach to promote employee account opening and equity grant acceptance.
  • Perform other duties and responsibilities, including ad hoc reporting, audits, or special projects, as needed.

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