Purchasing Manager

5 days ago

Ayala Alabang, National Capital Region, Philippines beBeeProcurement Full time ₱543,210 - ₱987,654

We are seeking a skilled Procurement Specialist to join our team. This is an exciting opportunity for an experienced professional who can manage the day-to-day purchasing operations in Oracle system to support Australia and New Zealand.

Job Description

The ideal candidate will have at least 3 years of experience in purchasing operations or administration, with a strong understanding of simple administrative databases and intermediate level MS Excel skills.

  • The successful candidate will be responsible for managing the AU & NZ Mailboxes and responding to all transactional procurement issues/requests from internal and external stakeholders.
  • They will also work closely with the ANZ Procurement team to maintain purchasing catalogues, supplier management and reports to the business.

SPECIFIC RESPONSIBILITIES

AU & NZ Procurement Mailbox Management

  • Actively monitor AU & NZ Procurement mailboxes – respond to all transactional procurement issues/requests from internal and external stakeholders.
  • All emails received to be responded to within same day or within 24 hours of receipt on working days.
  • All emails resolved and closed out within same day or 24 hours of receipt – subject to complexity and/or additional actions required.

Transactional Purchasing

  • Reviews all non-catalogue procurement requisitions and converts each to Purchase Orders for release.
  • Ensures compliance to procurement policy and appropriate supplier selection in consultation with category specialists and the requestors.
  • Auto create PO generated within same day or 24 hours turnaround for all requisitions.
  • Running the auto create reports twice within a day (1st report around 10.30am, 2nd report around 3.30pm)

Xerox Cancelled Invoices

  • Work from the Cancelled invoices report from AP and emails AP send back to suppliers for rejected invoices.
  • Communicate with the business to have the invoices actioned and processed to ensure payment can be made.

Reporting

  • Run Active Supplier List, format and load on Procurement SharePoint monthly.
  • Run Open PO Report and email to stakeholders to review and take action weekly.

Required Skills and Qualifications

To be successful in this role, you will need:

  • Well-developed written and verbal communication skills.
  • Ability to manage time to meet deadlines and timeframes as they arise.
  • Ability to prioritize duties and dealing with unforeseen circumstances.

Benefits

This role offers:

  • An opportunity to work in a dynamic environment.
  • A competitive salary package.

Others

Please note that knowledge of Oracle E Business Suite is desirable but not essential.

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