Executive Support Specialist

5 days ago

Lipa City, Calabarzon, Philippines beBeeAdministrative Full time ₱25,000 - ₱30,000

We are seeking a highly skilled Senior Executive Assistant to provide top-tier support to our client's team.

Key Responsibilities
  • Provide high-level administrative support, including:
    • Managing complex calendars and scheduling appointments
    • Booking travel arrangements and restaurant reservations
    • Coordinating events and team processes
    • Processing expenses in a timely manner
    • Drafting and managing correspondence
    • Providing regular updates on projects
  • Develop a strong understanding of operations and reflect professionalism in written communications
  • Plan and coordinate meetings, ensuring timely follow-up
  • Handle confidential information with discretion
  • Manage special projects and initiatives as assigned by executives
  • Liaise with internal teams for seamless communication and coordination
Requirements
  • Bachelor's degree in Business Administration or related field
  • 5+ years of experience as an Executive Assistant
  • Proficiency in Microsoft Office, Google Workspace, CRM tools, Excel, and project management software
  • Excellent written and verbal communication skills
  • Ability to anticipate needs, exercise sound judgment, and take initiative
  • High level of professionalism, integrity, and discretion
  • Strong problem-solving skills and adaptability in a dynamic environment
  • Proven ability to manage multiple priorities and deadlines
  • Experience working with US-based clients or in a startup environment is a plus

The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to multitask effectively. They will be able to build strong relationships with clients and colleagues alike, while maintaining confidentiality and discretion when handling sensitive information.

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