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1 day ago
Job Title: Dedicated Administrative Support Specialist
Job Description:The ideal candidate will be a high-performing administrative support specialist to support an entrepreneur based in Melbourne, Australia, who operates multiple ventures across industries including pet products, property development, cosmetics, and beverage startups. This is a full-time remote position, ideally aligned with Australian business hours.
- Manage and optimize the calendar, including time-blocking, meeting preparation, and task prioritization
- Maintain daily and weekly accountability around goals and tasks
- Follow up with internal team members to ensure timely progress and updates
- Support across various businesses: Pet supply retailer, property development, cosmetics brand, and other startup ventures
- Help structure and refine systems for task management, communications, and planning
- Assist with quarterly/monthly leadership priorities — light Chief of Staff-level involvement
Key Responsibilities:
- A seasoned EA with strong organizational skills and a proven ability to create and manage systems
- A diplomatic communicator who follows up confidently without overstepping
- Detail-oriented and autonomous — capable of "filling in the blanks" and thinking one step ahead
- Experienced supporting multiple businesses or executives
- Comfortable with fast-paced environments and working across dynamic teams
- Professional, well-spoken, and proactive in written and verbal communication
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