Strategic Operations Coordinator

1 week ago

Barcelona, Philippines beBeeOrganizational Full time $60,000 - $80,000
Job Title

We are seeking a highly organized and proactive individual to support our Founder in managing daily operations, administrative responsibilities, and marketing.

The ideal candidate will have 4+ years of experience in executive assistance, communications, or marketing, with a proven ability to communicate effectively and build relationships. Strong organizational and time-management skills are essential for success in this role.

  • Manage the Founder's inbox, categorizing, routing, and escalating issues as necessary
  • Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations
  • Maintain and update databases (press lists, vendor lists, etc.)
  • Oversee computer and equipment maintenance, management, and procurement
  • Manage office operations, including ordering supplies and coordinating maintenance
  • Arrange travel, accommodations, itineraries, and related correspondence
  • Triage and respond to inbound inquiries from potential clients
  • Maintain the CRM and ensure accurate daily updates
  • Assist in organizing and participating in business development activities
  • Send welcome packages to new clients
  • Support in updating website and social content created by the team
  • Manage and assist online entries for awards
  • Reach out to journalists and send press releases
  • Research contacts for journalists, events, and other outlets in the best interests of the company
  • Support founders in press or event initiatives as required
  • Assist the Founder in managing the content calendar for social media
  • Help coordinate and execute in-house projects such as holiday gifts and events
  • Research speaking engagements for the founders
  • Research opportunities for new business, including contact information for potential partners
  • Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans
  • Draft contracts for employees and freelancers
  • Manage sick leave protocols and communications
  • Support recruitment processes, including triaging candidate applications
  • Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.)
  • Process and manage accounts payable and receivable
  • Perform weekly bookkeeping reconciliations
Requirements
  • Proven track record of delivering results in fast-paced environments
  • Strong analytical and problem-solving skills
  • Ability to work independently and as part of a team
  • Excellent communication and interpersonal skills
  • Highly motivated and self-driven
  • Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word
  • Experience with CRM software and sales tools is a plus

This is an exciting opportunity for a skilled and organized professional to join our team and make a real impact. If you are a detail-oriented and proactive individual who thrives in a fast-paced environment, we encourage you to apply.

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