General Virtual Assistant

2 months ago

Angeles, Philippines Australian Outsource Desk Inc. Full time

Job Title: General Virtual Assistant with Construction Background (either from US or AU Account)
Work Arrangement: Office-based (Angeles City)
Start Date: ASAP

Job Description:
The Virtual Assistant will support construction-related administrative and coordination tasks. This role requires a proactive, detail-oriented professional capable of managing multiple administrative responsibilities and communicating effectively with both internal teams and clients in the construction industry. The role will involve handling documentation, scheduling, client communications, and liaising with subcontractors and project stakeholders.

Key Responsibilities:
Provide comprehensive administrative support, including data entry, document preparation, and report management.
Manage scheduling, calendar coordination, and meeting arrangements for construction projects.
Facilitate communication with subcontractors, suppliers, and clients, ensuring all project requirements and timelines are clear and followed.
Assist in tracking project progress, updating status reports, and managing workflow documentation.
Maintain and organize project files, ensuring accuracy and accessibility for all stakeholders.
Support in preparing proposals, project bids, and related documentation.
Perform research on construction materials, costs, and suppliers as needed.
Answer calls, emails, and inquiries, ensuring prompt and professional responses.

Qualifications:
Experience: Minimum 2 years of experience as a Virtual Assistant, Admin Assistant, or similar role in the construction industry.
Background in supporting US or Australian accounts is highly preferred.
Skills: Strong organizational skills and attention to detail.
Excellent written and verbal communication skills in English.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with construction software/tools (e.g., Procore, Buildertrend, AROflo) is a plus.
Ability to prioritize tasks effectively and manage time to meet deadlines.
Technical Knowledge: Understanding of construction industry terms and practices.
Basic knowledge of project management, scheduling, and documentation processes related to construction.
Other Requirements: Must be willing to work onsite in Angeles City.
Immediate availability to start.
This position offers a fast-paced, hands-on opportunity to work closely with construction professionals and support projects from start to finish.

Job Type: Full-time

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