Executive Assistant
5 days ago
About the Role
We are seeking a highly organized, proactive, and reliable Executive Assistant to support the CEO in managing day-to-day operations across three growing businesses: a modern beauty studio, an events and bar catering company, and an import/distribution venture. This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and is comfortable wearing multiple hats.
About the Companies
Our core business is a modern beauty studio offering premium services such as Brow Refine, Lash Revive, and Nail Organics. We pride ourselves on exceptional service, refined beauty treatments, and a warm, professional atmosphere.
In addition to the beauty studio, we operate a bar catering and events company, specializing in high-end event planning and logistics, and a product import business that sources and distributes unique items with a focus on quality and innovation.
Key Responsibilities
Beauty Studio (Admin & Operations):
Assist with HR tasks such as staff scheduling, onboarding, and payroll coordination
Monitor inventory levels and liaise with suppliers
Manage studio-related administrative tasks and communications
Events & Bar Catering:
Support permit applications and compliance for upcoming events
Track and manage event timelines, logistics, and vendor coordination
Maintain calendars and documentation for all scheduled events
Import Business:
Monitor and respond to emails on behalf of the CEO
Set up and organize meetings with partners, prospects, and marketing leads
Assist with tracking orders, product catalogs, and marketing materials
Qualifications & Skills:
Proven experience in executive assistance, office administration, or operations
Strong organizational and multitasking skills
Excellent verbal and written communication
Tech-savvy (Excel, email/calendar tools)
Able to work independently and manage shifting priorities across businesses
Trustworthy and discreet with sensitive information
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