Purchasing Assistant Entry Level

2 weeks ago

Clark, Philippines Crackerjack Corporation Full time

NO WORK EXPERIENCE REQUIREED AND FRESH GRADUATES ARE WELCOME HERE

VENDOR MANAGEMENT
1. Identify potential vendors through market research and price comparisons.
2. Establish and maintain positive supplier relationships, negotiating pricing and delivery terms.
3. Evaluate vendor performance based on quality, delivery time, pricing, and after-sales support.
4. Resolve vendor issues and discrepancies with purchase orders and deliveries.

PURCHASE ORDER PROCESSING
1. Generate purchase orders based on inventory needs and approved requisitions.
2. Research and evaluate potential vendors to ensure competitive pricing and quality standards.
3. Negotiate pricing, delivery, and, payment terms with suppliers.
4. Verify purchase order details for accuracy, including item descriptions, quantities, and pricing.
5. Communicate purchase orders to vendors and follow up on order status.
6. Monitor and ensure payment terms are met by closely coordinating with the Finance Department.

INVENTORY MANAGEMENT SUPPORT:
1. Monitor inventory levels to ensure sufficient stock is available to meet operational demands.
2. Identify potential stock shortages and proactively place orders to maintain optimal inventory levels.
3. Conduct regular inventory audits to identify discrepancies and address issues.
4. Identify and address issues related to slow-moving or obsolete inventory.

DATA ANALYSIS AND REPORTING:
1. Generate reports on inventory levels, requisition status, purchase order status, and vendor performance.
2. Analyze purchasing trends and identify opportunities for cost savings.
3. Assist in preparing budget forecasts related to inventory and purchasing.

ADMINISTRATIVE TASKS:
1. Maintain accurate records of purchase orders, invoices, and delivery receipts.
2. File purchase orders and related paperwork in a systematic manner.
3. Update internal purchasing databases with vendor information and pricing details.
4. Prepare reports on purchasing activity, including cost analysis and vendor performance metrics.
5. Facilitates payment requests for purchasing-related transactions to the Finance Department.
6. Stay informed about market trends and industry pricing to identify potential cost savings opportunities.
7. Assist with the development and implementation of procurement strategies.
8. Collaborate with other departments to ensure timely procurement of necessary goods and services.
9. Other duties as assigned.

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