Accounts Specialist

Job Summary:
The Accounts Specialist is responsible for managing various aspects of the company’s financial operations, including maintaining accurate accounting records, processing financial transactions, preparing reports, and ensuring compliance with local accounting standards and regulations. This role requires attention to detail, strong organizational skills, and the ability to manage financial data and documentation effectively.
The Accounts Specialist works closely with other departments to ensure the accuracy of financial records and to support the overall financial health of the company.

Key Responsibilities:
1. Accounts Payable & Receivable
Process invoices: Review, verify, and process accounts payable invoices from suppliers or vendors in a timely manner.
Payment processing: Ensure that payments are processed for accounts payable in accordance with company policies and deadlines.
Monitor accounts receivable: Track customer payments, ensuring invoices are accurate and payments are received on time.
Collection efforts: Follow up on overdue accounts, issuing reminders and working with customers to resolve payment issues.
Reconcile accounts: Reconcile accounts payable and receivable ledgers to ensure accurate financial reporting.

2. Bank Reconciliation
Perform reconciliations: Regularly reconcile bank statements with company records to ensure accuracy.
Identify discrepancies: Investigate and resolve any discrepancies or inconsistencies between the company’s financial records and bank statements.
Prepare reports: Prepare monthly or quarterly bank reconciliation reports for management review.

3. Financial Reporting & Dcoumentation
Prepare financial reports: Assist in preparing financial reports, including balance sheets, income statements, and cash flow statements, for management and auditors.
Maintain records: Maintain accurate and organized financial records, ensuring proper documentation for audits and compliance purposes.
Assist with audits: Coordinate with external and internal auditors to provide necessary documentation and support during audits.

4. General Ledger Maintenance
Update general ledger: Ensure that all financial transactions are properly recorded in the general ledger, including journal entries for expenses, income, and other financial activities.
Review account balances: Regularly review and verify account balances and ensure that they are in line with financial policies.
Ensure compliance: Ensure that all general ledger entries comply with Philippine Financial Reporting Standards (PFRS) and other applicable regulations.

5. Tax Compliance
Assist with tax filings: Assist in preparing and filing tax returns, including VAT, income tax, withholding tax, and other local tax obligations.
Tax documentation: Maintain accurate records of tax payments and filings, ensuring compliance with the Bureau of Internal Revenue (BIR) regulations.
Support tax audits: Assist in providing documents or supporting data for tax audits or inquiries from the BIR.

6. Payroll Support
Assist with payroll processing: Support the payroll department by providing necessary accounting information, such as deductions, bonuses, and reimbursements.
Maintain records: Maintain records of employee payroll transactions, ensuring accuracy and confidentiality.

7. Expense Monitoring & Control
Monitor company expenses: Track and monitor company expenses, ensuring they are within budget and compliant with company policies.
Prepare expense reports: Prepare and submit expense reports for approval, detailing employee or departmental spending.
Ensure compliance: Ensure that all expenses are properly documented and authorized according to company procedures.

8. Account Reconciliation & Reporting
Reconcile financial accounts: Perform periodic reconciliation of company financial accounts to ensure that all transactions are accurately recorded.
Prepare financial reports: Assist in preparing periodic financial reports for management review, ensuring accuracy and timeliness.
Analyze financial data: Analyze financial data to identify trends, discrepancies, or opportunities for improvement in financial operations.

Qualifications:
Education:
Bachelor's degree in Business Administration, Marketing, Sales, or a related field.
Additional certifications in sales or account management (e.g., CRM training, sales techniques) are an advantage.
Experience:
Minimum of 1-3 years of experience in sales, account management, or customer service.
Proven experience in managing key accounts, sales targets, and customer relationships. Background in field sales or territory management is a plus
Male, at least 30-45 years old, willing to travel and with FMCG background.

Skills & Abilities:
Strong knowledge of Philippine Financial Reporting Standards (PFRS) and local tax regulations (e.g., BIR, VAT).
Proficiency in accounting software (e.g., QuickBooks, Xero, SAP, or any local accounting system).
Proficient in Microsoft Excel for financial analysis and reporting.
Strong analytical skills and attention to detail.
Ability to work independently and as part of a team.
Excellent organizational and time management skills, with the ability to meet deadlines.
Strong communication skills to interact with internal teams, customers, vendors, and external auditors.
Personal Traits:
High level of integrity and confidentiality when handling financial data.
Ability to manage multiple tasks and prioritize effectively.
Problem-solving skills and a proactive approach to addressing financial discrepancies.
Strong work ethic and a focus on continuous improvement.