Executive Assistant

4 weeks ago

Taguig City, Philippines One Engine Full time

GoGym is seeking a highly organized, proactive, and trustworthy Executive Assistant (EA) to provide comprehensive support to its Executive Team. This is a key role that sits at the heart of the business, enabling leadership to move faster, stay more focused, and operate more effectively across all departments.

The ideal candidate is a skilled communicator, process-oriented, discreet with sensitive information, and able to juggle multiple high-priority tasks at once. This is not a typical corporate EA role — you'll be helping run and grow a high-velocity, tech-enabled fitness business that spans multiple locations and functions.

Key Responsibilities
- Executive & Administrative Support
- Manage calendars, schedule meetings, confirm appointments, and coordinate travel logistics for the Executive Team
- Take meeting notes, assign follow-up tasks, and manage executive action trackers
- Draft, format, and review internal memos, reports, and email communications on behalf of executives
- Screen and manage inbound communications (email, SMS, internal messages), prioritizing important matters for executive review
- Operations & Project Coordination
- Track and follow up on ongoing initiatives across Operations, Product, Marketing, Sales, and HR
- Assist in organizing quarterly planning meetings, investor calls, or leadership off-sites
- Help compile reports, presentations, and documentation for internal and external stakeholders
- Act as a liaison between executives and frontline staff, ensuring alignment and clear communication
- Data & Document Management
- Maintain organized, cloud-based filing systems (Google Drive, Notion, Airtable, etc.) for contracts, reports, and planning documents
- Help prepare company updates, status reports, and basic dashboards for performance tracking
- Support data gathering and research for decision-making, strategic planning, or new initiatives
- Confidential & Ad Hoc Tasks
Handle highly sensitive information with discretion and professionalism
- Complete ad hoc assignments such as document preparation, confidential communications, research projects, or partner follow-ups
- Provide logistical or administrative support for events, audits, legal paperwork, or investor materials

Qualifications
- At least 2–3 years of relevant experience as an Executive Assistant, Chief of Staff, Project Coordinator, or Operations Associate
- Strong written and verbal communication skills in both English and Tagalog
- Highly proficient in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar); bonus if familiar with Notion, Trello, Airtable, Slack, or similar tools
- Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously
- Discreet and trustworthy with confidential and high-level information
- Must be Metro Manila–based, with reliable internet and willingness to travel to gyms or meetings as needed
- Preferred but not required: Background in fitness, startups, consulting, project management, or business operations

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