Purchasing Administrative Assistant

5 days ago

Cebu, Philippines Noon Dalton Philippines Inc Full time

Noon Dalton Core Values
Noon Dalton invites all its employees to embrace our core values, living them every day, in every aspect of their role.
Empathy
At Noon Dalton, being empathetic means being patient and understanding, both with clients and with each other. We don’t make businesses conform to our requirements. We understand what they need and do our best to help them.
Simplification
We’re not looking for artificial simplicity: things that look simple but aren’t well-thought-out. We strip down our processes until all that remains is useful and essential. We remove complications and complexity for both our customers and our employees.
Continuous Improvement
We are always looking for ways to improve, both professionally and personally. Whether that means taking part in accent neutralization training, trying to better our public speaking, or evaluating our daily processes to see how we can do them faster and easier.

Job Description
Assist in gathering, organizing, and processing documentation necessary for vendor onboarding, ensuring compliance with company policies and industry regulations.
Aid in coordinating the vendor bidding process by preparing and distributing bid documents, tracking responses, and assisting in evaluating vendor proposals to ensure alignment with project requirements.
Assist in managing and maintaining vendor contracts, ensuring accurate contract documentation, timely renewals, amendments, and compliance with terms and conditions.
Prepare, assemble, and track Purchase Orders (POs) to support vendor payment applications, ensuring all documentation is accurate and aligns with contract terms and project budgets.
Monitor and track lien waivers for all vendors, ensuring timely submission and follow-up to prevent any legal or financial issues related to construction projects.
Track and monitor the expiration dates of vendor insurance certificates and follow up as needed to ensure continuous coverage and compliance with company insurance requirements.
Document management.

Qualifications
Understanding of residential or commercial construction processes, including familiarity with common construction terminology, project workflows, and safety regulations.
Exceptional organizational abilities with a keen attention to detail, able to manage multiple tasks efficiently, and prioritize assignments to meet deadlines.
Demonstrated ability to follow through on tasks, ensuring that all assignments are completed accurately and on time.
Excellent interpersonal skills with the ability to interact professionally with vendors, project teams, and management, ensuring effective communication and resolution of issues.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with a focus on document creation, spreadsheet analysis, and communication tasks.
Experienced in using Adobe Acrobat to view, edit, and annotate PDF documents, with an understanding of how to manage digital documents securely and efficiently.
Proficient in using Asana to track project tasks, collaborate with team members, and ensure deadlines are met in a fast-paced environment.
Familiarity with Buildertrend or similar construction management software to track project progress, document management, and vendor communication.
Experience using Microsoft Project to create, update, and manage project schedules, timelines, and resource allocation for construction projects.

Other perks/incentives
HMO month 1
Monthly performance bonus after regularization
Engagement activities
Annual appraisal
12 Days Leaves Annually
US or UK Bank Holidays (depending on account)
Birthday incentives
Fun working environment

Review Process
Regular 1o1 with reporting line manager
Monthly appraisal review
Quarterly appraisal review
Annual appraisal review

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    4 days ago

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    Noon Dalton Core Values Noon Dalton invites all its employees to embrace our core values, living them every day, in every aspect of their role. Empathy At Noon Dalton, being empathetic means being patient and understanding, both with clients and with each other. We don’t make businesses conform to our requirements. We understand what they need and do our...

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