Purchasing Administrative Assistant

5 days ago

Cebu City, Philippines Noon Dalton Philippines Inc Full time

Noon Dalton Core ValuesNoon Dalton invites all its employees to embrace our core values, living them every day, in every aspect of their role.Empathy At Noon Dalton, being empathetic means being patient and understanding, both with clients and with each other. We don’t make businesses conform to our requirements. We understand what they need and do our best to help them.Simplification We’re not looking for artificial simplicity: things that look simple but aren’t well-thought-out. We strip down our processes until all that remains is useful and essential. We remove complications and complexity for both our customers and our employees.Continuous Improvement We are always looking for ways to improve, both professionally and personally. Whether that means taking part in accent neutralization training, trying to better our public speaking, or evaluating our daily processes to see how we can do them faster and easier.Job DescriptionAssist in gathering, organizing, and processing documentation necessary for vendor onboarding, ensuring compliance with company policies and industry regulations.Aid in coordinating the vendor bidding process by preparing and distributing bid documents, tracking responses, and assisting in evaluating vendor proposals to ensure alignment with project requirements.Assist in managing and maintaining vendor contracts, ensuring accurate contract documentation, timely renewals, amendments, and compliance with terms and conditions.Prepare, assemble, and track Purchase Orders (POs) to support vendor payment applications, ensuring all documentation is accurate and aligns with contract terms and project budgets.Monitor and track lien waivers for all vendors, ensuring timely submission and follow-up to prevent any legal or financial issues related to construction projects.Track and monitor the expiration dates of vendor insurance certificates and follow up as needed to ensure continuous coverage and compliance with company insurance requirements.Document management.QualificationsUnderstanding of residential or commercial construction processes, including familiarity with common construction terminology, project workflows, and safety regulations.Exceptional organizational abilities with a keen attention to detail, able to manage multiple tasks efficiently, and prioritize assignments to meet deadlines.Demonstrated ability to follow through on tasks, ensuring that all assignments are completed accurately and on time.Excellent interpersonal skills with the ability to interact professionally with vendors, project teams, and management, ensuring effective communication and resolution of issues.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with a focus on document creation, spreadsheet analysis, and communication tasks.Experienced in using Adobe Acrobat to view, edit, and annotate PDF documents, with an understanding of how to manage digital documents securely and efficiently.Proficient in using Asana to track project tasks, collaborate with team members, and ensure deadlines are met in a fast-paced environment.Familiarity with Buildertrend or similar construction management software to track project progress, document management, and vendor communication.Experience using Microsoft Project to create, update, and manage project schedules, timelines, and resource allocation for construction projects.Other perks/incentivesHMO month 1Monthly performance bonus after regularizationEngagement activitiesAnnual appraisal12 Days Leaves AnnuallyUS or UK Bank Holidays (depending on account)Birthday incentivesFun working environmentReview ProcessRegular 1o1 with reporting line managerMonthly appraisal reviewQuarterly appraisal reviewAnnual appraisal review

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