Executive Assistant
11 hours ago
Job Title: Executive Assistant at M2.0 Communications Inc. (Media Meter Inc.).
Full-Time Onsite, Monday to Friday (8 am - 5 pm).
Position SummaryThis role involves managing schedules, coordinating meetings, preparing reports and presentations, and handling confidential information.
Key Responsibilities- Executive Support: Manage the COO's calendar, schedule meetings, and arrange appointments; prioritize and organize daily tasks to meet deadlines; coordinate and prepare agendas, meeting materials, and follow-up tasks for internal and external meetings; handle and prioritize incoming communications (emails, phone calls, and correspondence).
- Project Coordination: Assist with planning and execution of key operational projects by tracking progress and ensuring deadlines and deliverables are met; coordinate project meetings, create presentations, and gather data and reports; track status of operational initiatives and provide updates to the COO.
- Communication & Liaison: Act as the main point of contact between the COO and internal/external stakeholders; draft and proofread emails, presentations, and reports on behalf of the COO; manage confidential information with discretion.
- Office & Operational Support: Manage and organize documents, contracts, and records related to operations; assist with preparation of operational reports and performance tracking documents.
- Event Planning & Travel Management: Organize conferences, meetings, and company events; arrange logistics, participants, and materials in advance. Plan, coordinate, and book travel itineraries including flights, transportation, hotels, and travel insurance; ensure compliance with travel policies; prepare detailed travel briefs.
- Visa, Immigration & Embassy Coordination: Manage visa applications, work permits, and documentation for executive travel; liaise with visa agencies, consulates, and immigration consultants; coordinate with embassies/consulates for appointments and documentation; ensure notarization and authentication as required; keep accurate records.
- Medical & Health Support: Schedule medical appointments; maintain confidential logs of medical actions; coordinate with medical providers and handle insurance documents as required.
- Personal & Family Assistance: Manage personal calendar items and coordinate with household staff or others to facilitate smooth operations for the family.
- Medical & Health Support: Schedule medical appointments; maintain confidential logs of medical actions; coordinate with medical providers and handle insurance documents as required.
- Visa, Immigration & Embassy Coordination: Manage visa applications, work permits, and documentation for executive travel; liaise with visa agencies, consulates, and immigration consultants; coordinate with embassies/consulates for appointments and documentation; ensure notarization and authentication as required; keep accurate records.
- Event Planning & Travel Management: Organize conferences, meetings, and company events; arrange logistics, participants, and materials in advance. Plan, coordinate, and book travel itineraries including flights, transportation, hotels, and travel insurance; ensure compliance with travel policies; prepare detailed travel briefs.
- Office & Operational Support: Manage and organize documents, contracts, and records related to operations; assist with preparation of operational reports and performance tracking documents.
- Communication & Liaison: Act as the main point of contact between the COO and internal/external stakeholders; draft and proofread emails, presentations, and reports on behalf of the COO; manage confidential information with discretion.
- Project Coordination: Assist with planning and execution of key operational projects by tracking progress and ensuring deadlines and deliverables are met; coordinate project meetings, create presentations, and gather data and reports; track status of operational initiatives and provide updates to the COO.
Minimum Qualifications:
- Bachelor's degree in Business Administration, Communications, or related field.
- Exceptional organizational and time management skills; ability to manage multiple projects simultaneously.
- Strong verbal and written communication skills; professional interpersonal skills with executives, employees, clients, and partners.
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Word), email management, and scheduling tools.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Strong problem-solving, decision-making, and attention to detail; ability to work independently and be resourceful.
#J-18808-Ljbffr
-
Executive Assistant
4 days ago
Quezon City, National Capital Region, Philippines HR TechX Corp. Full timeJoin to apply for the Executive Assistant (CEO/C-Level Support) role at HR TechX Corp.The Executive Assistant must anticipate needs, handle last-minute changes, and ensure nothing falls through the cracks. The Executive Assistant is expected to be able respond 24/7 on call if urgent matter is needed to be done.ResponsibilitiesProvide full executive support...
-
Executive Assistant
18 hours ago
Quezon City, National Capital Region, Philippines ARCC Construction Full time ₱216,000 per yearAn Executive Assistant provides high-level administrative support to senior executives by managing their schedules, organizing meetings, handling confidential communications, and coordinating travel arrangements. They are responsible for preparing reports and presentations, taking meeting minutes, and acting as a point of contact between the executive and...
-
Executive Assistant
18 hours ago
Quezon City, National Capital Region, Philippines Heap Construction Solutions Inc. Full time ₱250,000 - ₱300,000 per yearJob Title: Executive AssistantLocation: Main Office – Haven Building, Congressional Extension, Quezon CityJOB DESCRIPTIONS:The Executive Assistant provides Directly Support to Executives Member in Construction Company. This role ensuring that Executive Decisions and Communications are implemented efficiently across the organization.Manage and maintain the...
-
Executive Assistant
19 hours ago
Quezon City, National Capital Region, Philippines HR TechX Corp. Full time $60,000 - $80,000 per yearThe Executive Assistant must anticipate needs, handle last-minute changes, and ensure nothing falls through the cracks. The Executive Assistant is expected to be able respond 24/7 on call if urgent matter is needed to be done.Key ResponsibilitiesProvide full executive support to the Executive Chairman in both work and personal capacitiesMaintain complex...
-
Executive Assistant
19 hours ago
Quezon City, National Capital Region, Philippines Twowifebro Inc. Full time ₱104,000 - ₱130,878 per yearKNC Group of Company a Franchisee of Jollibee Food Corporation is seeking for a highly organized and proactive Executive Assistant cum Admin to provide comprehensive support to senior executives and oversee general administrative operations. The ideal candidate will be a self-starter with excellent communication skills, capable of handling a wide range of...
-
Executive Assistant
4 days ago
Quezon City, National Capital Region, Philippines Manulife Insurance Malaysia Full time***Nous utilisons des* *pour fournir des statistiques qui nous aident à vous offrir la meilleure expérience sur note site. Vous y trouverez des renseignements sur les témoins, ou vous pouvez les désactiver si vous préférez. Toutefois, en continuant d'utiliser le site sans modifier les paramètres, vous consentez à notre utilisation de***Executive...
-
Executive Assistant
18 hours ago
Quezon City, National Capital Region, Philippines Manulife Full time $60,000 - $80,000 per yearThe role is part of the Executive Assistance and Travel Management team at Manulife Business Processing Services (MBPS). The Executive Assistant is responsible for providing support to Vice President/s (VPs). Key responsibilities include managing calendars, arranging travel, coordinating and attending meetings, taking minutes, handling expense...
-
executive assistant
17 hours ago
Quezon City, National Capital Region, Philippines People Matter PH Full time $104,000 - $130,878 per yearWe are seeking a highly organized, sophisticated, and street-smart Executive Assistant to support an Executive Chairman in both professional and personal matters. The EA must anticipate needs, handle last-minute changes, and ensure nothing falls through the cracks. The EA is expected to be able respond 24/7 on call if urgent matter is needed to be done.KEY...
-
Executive Assistant
18 hours ago
Quezon City, National Capital Region, Philippines TechGrove Consultancy Services Inc. Full time ₱400,000 - ₱600,000 per yearHello TechStarsWe are seeking a highly organized, proactive, and versatile Executive Assistant/Chief of Staff to provide direct support to the CEO and leadership team across multiple businesses, including IT, B2B wholesale, marketing, and events. The role combines executive-level support, project coordination, and strategic assistance to ensure smooth...
-
Executive Assistant
18 hours ago
Quezon City, National Capital Region, Philippines Discover Group of Travel Services Inc. Full time $40,000 - $60,000 per yearJob description:Job Title: Executive Assistant to the Vice PresidentEmployment Type: Full-Time (Flexible Schedule)Location: Quezon Ave., Brgy. Paligsahan, cor. Sct. Reyes, Q C.Job Overview:We are looking for a highly organized and dependable Executive Assistant to support the Vice President of Discover Group of Travel Services Inc. This role will involve...
