Transaction Specialist and Administrative Assistant

2 weeks ago


Taguig, National Capital Region, Philippines Asticom Technology Inc. Full time
Transaction Specialist and Administrative Assistant

The TAS Specialist & Administrative Assistant plays a crucial role in executing the Procure-to-Pay (P2P) process efficiently while managing administrative functions to ensure seamless daily operations. This role encompasses vendor payment management, budget tracking, administrative coordination, and general support for various teams (Corporate Communications and New Business, as needed). Strong communication, organization, and multitasking skills are essential to ensuring smooth workflows.

Key Responsibilities:

  • Coordinate with vendors to collect required documentation and ensure compliance with company policies.
  • Partner with the procurement team to facilitate the creation and processing of Purchase Orders (POs).
  • Address vendor inquiries and resolve invoice and payment-related issues.

Transaction Processing & Budget Control

  • Verify and process Transaction Authorization Slips (TAS), ensuring accuracy and completeness.
  • Work with proponents to obtain Goods Receipts (GR) before processing TAS transactions.
  • Maintain and update detailed records of all TAS transactions.
  • Regularly update the budget tracker to ensure accurate expenditure data.
  • Process proponent reimbursements in compliance with established procedures.
  • Collaborate with the Finance and Business Administration (FBA) team for SAP approvals.
  • Provide timely reminders to stakeholders on accrual submission deadlines.
  • Consolidate and submit monthly accrual data to the finance team.
  • Maintain and update the MTS tracker for accuracy.
  • Communicate payment advisories to relevant teams.

Stakeholder Management & Communication

  • Serve as the primary point of contact for proponents, addressing inquiries and providing support.
  • Proactively communicate with internal teams and external vendors to ensure timely task completion and issue resolution.

Process Improvement

  • Identify opportunities to streamline TAS processes and administrative workflows.
  • Support the development and implementation of best practices in P2P and administrative procedures.

Qualifications for a Transaction Specialist and Admin Assistant:

  • Procure-to-Pay (P2P) Expertise: Possesses a comprehensive understanding of the entire P2P cycle, from requisitioning to payment, and can ensure adherence to company policies and procedures.
  • Transaction Processing and Budget Control: Experienced in accurately processing a high volume of financial transactions while maintaining budgetary control. This includes purchase orders, invoices, and expense reports.
  • Financial Reporting and Accruals: Understands financial reporting principles and can accurately track and report accruals, ensuring that financial statements reflect the company's financial position.
  • Stakeholder Management and Communication: Excels in building and maintaining positive relationships with internal and external stakeholders, effectively communicating updates, and resolving issues in a timely manner.
  • Process Improvement: Proactively identifies inefficiencies and areas for improvement within existing processes and can suggest and implement solutions to enhance efficiency and accuracy.
  • Record Keeping and Data Tracking: Maintains meticulous records of all transactions and data, ensuring accuracy and completeness for auditing and reporting purposes.
  • Organizational and Multitasking Skills: Demonstrates exceptional organizational skills and the ability to manage multiple tasks and deadlines simultaneously, prioritizing effectively and adapting to changing priorities.
  • Vendor and Internal Team Collaboration: Works collaboratively with vendors to ensure timely delivery of goods and services and with internal teams to facilitate smooth transaction processing.
  • SAP Approvals (Preferred): Familiarity with SAP approval workflows and processes is a plus, enabling streamlined and efficient transaction processing within the SAP system.
Seniority level

Associate

Employment type

Contract

Job function

Accounting/Auditing, Administrative, and Other

Industries

Human Resources Services

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