Transaction Specialist and Administrative Assistant
2 weeks ago
The TAS Specialist & Administrative Assistant plays a crucial role in executing the Procure-to-Pay (P2P) process efficiently while managing administrative functions to ensure seamless daily operations. This role encompasses vendor payment management, budget tracking, administrative coordination, and general support for various teams (Corporate Communications and New Business, as needed). Strong communication, organization, and multitasking skills are essential to ensuring smooth workflows.
Key Responsibilities:
- Coordinate with vendors to collect required documentation and ensure compliance with company policies.
- Partner with the procurement team to facilitate the creation and processing of Purchase Orders (POs).
- Address vendor inquiries and resolve invoice and payment-related issues.
Transaction Processing & Budget Control
- Verify and process Transaction Authorization Slips (TAS), ensuring accuracy and completeness.
- Work with proponents to obtain Goods Receipts (GR) before processing TAS transactions.
- Maintain and update detailed records of all TAS transactions.
- Regularly update the budget tracker to ensure accurate expenditure data.
- Process proponent reimbursements in compliance with established procedures.
- Collaborate with the Finance and Business Administration (FBA) team for SAP approvals.
- Provide timely reminders to stakeholders on accrual submission deadlines.
- Consolidate and submit monthly accrual data to the finance team.
- Maintain and update the MTS tracker for accuracy.
- Communicate payment advisories to relevant teams.
Stakeholder Management & Communication
- Serve as the primary point of contact for proponents, addressing inquiries and providing support.
- Proactively communicate with internal teams and external vendors to ensure timely task completion and issue resolution.
Process Improvement
- Identify opportunities to streamline TAS processes and administrative workflows.
- Support the development and implementation of best practices in P2P and administrative procedures.
Qualifications for a Transaction Specialist and Admin Assistant:
- Procure-to-Pay (P2P) Expertise: Possesses a comprehensive understanding of the entire P2P cycle, from requisitioning to payment, and can ensure adherence to company policies and procedures.
- Transaction Processing and Budget Control: Experienced in accurately processing a high volume of financial transactions while maintaining budgetary control. This includes purchase orders, invoices, and expense reports.
- Financial Reporting and Accruals: Understands financial reporting principles and can accurately track and report accruals, ensuring that financial statements reflect the company's financial position.
- Stakeholder Management and Communication: Excels in building and maintaining positive relationships with internal and external stakeholders, effectively communicating updates, and resolving issues in a timely manner.
- Process Improvement: Proactively identifies inefficiencies and areas for improvement within existing processes and can suggest and implement solutions to enhance efficiency and accuracy.
- Record Keeping and Data Tracking: Maintains meticulous records of all transactions and data, ensuring accuracy and completeness for auditing and reporting purposes.
- Organizational and Multitasking Skills: Demonstrates exceptional organizational skills and the ability to manage multiple tasks and deadlines simultaneously, prioritizing effectively and adapting to changing priorities.
- Vendor and Internal Team Collaboration: Works collaboratively with vendors to ensure timely delivery of goods and services and with internal teams to facilitate smooth transaction processing.
- SAP Approvals (Preferred): Familiarity with SAP approval workflows and processes is a plus, enabling streamlined and efficient transaction processing within the SAP system.
Associate
Employment typeContract
Job functionAccounting/Auditing, Administrative, and Other
IndustriesHuman Resources Services
#J-18808-Ljbffr-
Administrative Assistant
5 days ago
Taguig, National Capital Region, Philippines Hunter's Hub, Inc. Full timeAbout the RoleAt Hunter's Hub, Inc., we are looking for a highly skilled Administrative Assistant - Procurement to join our team.The successful candidate will be responsible for providing administrative support to our procurement team, including assisting with vendor accreditation, monitoring document submission, and tracking completion.The ideal candidate...
-
Administrative Finance Assistant
1 day ago
Taguig, National Capital Region, Philippines Wintex Logistics Corp. Full timeWe are seeking an Administrative Finance Assistant to join our team at Wintex Logistics Corp.About the Job:The successful candidate will be responsible for performing various administrative and financial tasks to support our financial operations.Key Responsibilities:Administrative Support: Provide administrative support to the accounting team, including...
-
Administrative Assistant
3 days ago
Taguig, National Capital Region, Philippines ACMobility Full timeJob OverviewWe are seeking a highly skilled Accounting Assistant to join our team at ACMobility.This role is ideal for individuals who enjoy working with numbers and have a strong understanding of accounting principles.Responsibilities include:Processing invoices and daily transactions, as well as updating the accounting database.Providing administrative...
-
Financial Transaction Specialist
3 days ago
Taguig, National Capital Region, Philippines SafetyCulture Full timeSafetyCulture is a pioneering tech scale-up empowering front-line workers to drive operational excellence and safety.Our mission-driven team seeks a skilled Financial Transaction Specialist to assist our accounting department in receiving, processing, and collecting services rendered. This role involves reviewing account information, correcting...
-
Financial Transaction Specialist
2 days ago
Taguig, National Capital Region, Philippines Vikings Group of Companies Full timeJob Description:Vikings Group of Companies is seeking a skilled Cashier to join our team. As a Cashier, you will be responsible for handling financial transactions at the point of sale.About the Role:Manage cash and cashless payments, debit and credit transactions, and discounts.Ensure accurate handling of customer transactions and maintain a high level of...
-
Financial Transaction Specialist
15 hours ago
Taguig, National Capital Region, Philippines Exypnox Inc Full timeExypnox Inc. is a BPO providing NinjaOne with outsourced resources, redefining the work culture in this industry.About the Role:The Financial Transaction Specialist reports directly to the Corporate Controller of NinjaOne and plays a key role in managing financial transactions, ensuring accuracy in vendor payments, and maintaining compliance with company...
-
Taguig, National Capital Region, Philippines John Clements Full timeJob RoleWe are seeking a skilled Administrative and Accounting Officer to join our team at John Clements. The successful candidate will have a strong background in administration, finance, and human resources, with excellent communication and time management skills.Key ResponsibilitiesAdministrative Support: You will be responsible for handling daily office...
-
Financial Transaction Specialist
1 day ago
Taguig, National Capital Region, Philippines Baivi Outsourcing Inc. Full timeAt Baivi Outsourcing Inc., we are seeking a highly skilled Financial Transaction Specialist to join our team. As a key member of our accounting department, you will be responsible for managing financial transactions, ensuring timely and accurate payments, and maintaining compliance with internal policies and external regulatory requirements.As a seasoned...
-
Administrative Assistant
1 day ago
Taguig, National Capital Region, Philippines LCG Group of Companies Full timeJob Summary:The Administrative Assistant - Finance Division will provide high-level support to the Finance team, overseeing key operations and ensuring accurate financial reporting. If you possess exceptional organizational skills, attention to detail, and excellent communication abilities, we encourage you to apply.Main Responsibilities:Oversee financial...
-
Administrative Support Specialist
1 day ago
Taguig, National Capital Region, Philippines SNJ Enterprises inc Full timeJob OverviewSNJ Enterprises inc is seeking a highly skilled Sales Administrator to join our team. This role involves providing administrative support to the sales team, ensuring seamless sales operations, and facilitating effective communication between departments.Key Responsibilities:Coordinate Sales Transactions: Assist the sales team in managing customer...
-
Administrative Assistant
3 days ago
Taguig, National Capital Region, Philippines JK Network Services Full timeAre you looking for a career in administration? We have an urgent opening for Administrative Staff at JK Network Services. As an Administrative Assistant, you will be responsible for handling office tasks, screening phone calls, and assisting visitors.Job ResponsibilitiesHandling office tasks, such as filing, generating reports, and setting up...
-
Administrative Specialist/Assistant
2 weeks ago
Taguig, National Capital Region, Philippines Westlake Total Solutions Full timeOn-site - Taguig 1-3 Yrs Exp Bachelor Full-timeJob DescriptionProvide administrative support including managing schedules and correspondence.Assist in the preparation of reports and presentations.Maintain organized filing systems and manage office supplies.Handle incoming calls and inquiries professionally.Support project coordination and meeting...
-
Administrative Support Specialist
1 day ago
Taguig, National Capital Region, Philippines Technical Education and Skills Development Authority Full timeJob SummaryWe are seeking an experienced Administrative Assistant III to join our team. The successful candidate will be responsible for providing administrative support to the Office of the Deputy Director General - Policies and Planning (ODDG-PP). Key Responsibilities:Receiving and routing incoming and outgoing documents.Updating records and maintaining...
-
Administrative Assistant
1 week ago
Taguig, National Capital Region, Philippines Procter & Gamble Full timeJob LocationTaguig CityJob DescriptionWould you like to contribute and dedicatedly facilitate the work of P&G's leaders in their daily tasks while improving your own skills? Do you have an ambitious spirit, real passion for winning, and professional development? We are looking for someone with the ability to help us build reciprocal and mutually-beneficial...
-
Transaction Processing Supervisor
9 hours ago
Taguig, National Capital Region, Philippines Merck Kgaa, Darmstadt, Germany Full timeJob Overview:The Payments Team Lead is responsible for leading a team of payment processing specialists to ensure accurate, timely, and secure transaction processing. This role requires strong leadership, a deep understanding of payment operations, and the ability to optimize workflows while ensuring compliance with industry regulations.Key Responsibilities...
-
administrative assistant iii
7 days ago
Taguig, National Capital Region, Philippines Technical Education and Skills Development Authority Full timePOSITION: ADMINISTRATIVE ASSISTANT III (RE-OPEN)ITEM NUMBER: TESDAB-ADAS3-4-2020OFFICE: TESDA BOARD SECRETARIAT (TBS), OFFICE OF THE DIRECTOR GENERAL (ODG), TESDA CENTRAL OFFICESALARY: SG-9 (PhP 22,219.00) PERA: P2,000.00THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:30 % - Prepares, transcribes and finalizes Minutes of Meetings based on inputs of the Board...
-
Administrative Assistant
7 days ago
Taguig, National Capital Region, Philippines Hunter's Hub Inc Full time**About Us:**Hunter's Hub Inc is a dynamic and forward-thinking organization dedicated to delivering exceptional services.We are seeking an experienced Administrative Assistant to join our team. This role will provide administrative support to our operations, ensuring the smooth day-to-day functioning of our office.The successful candidate will be skilled in...
-
Administrative Support Specialist
7 days ago
Taguig, National Capital Region, Philippines AIRR Labs Full timeAIRR Labs is hiring an Administrative Support Specialist to provide high-level administrative support to our Country Head in Taguig, Philippines. The successful candidate will be responsible for assisting the Country Head in terms of streamlining strategic initiatives, overseeing program management, and communicating objectives to departments.Key Skills and...
-
Corporate Marketing Administrative Assistant
2 weeks ago
Taguig, National Capital Region, Philippines Filinvest Development Corporation Full timeCorporate Marketing Administrative AssistantFilinvest Development CorporationNegotiableOn-site - Taguig 1-3 Yrs Exp Bachelor Full-timeJob DescriptionDescriptionPosition Summary:The Corporate Marketing Administrative Assistant is responsible for providing comprehensive administrative and operational support to the entire Corporate Marketing team. This role...
-
Administrative Sales Assistant
7 days ago
Taguig, National Capital Region, Philippines Out of the Box Practices, Inc. Full timeJob Summary:\A Sales Administration Assistant plays a crucial role in supporting sales and marketing functions within our organization. This position involves managing administrative tasks related to the unit's Key Performance Indicators (KPIs).\Key Responsibilities:\\Assist senior management, department heads, and account officers in achieving their...