Assistant Admin Officer

4 weeks ago

Manila, National Capital Region, Philippines Bernhard Schulte Shipmanagement Full time
Overview

The Assistant Administrative Officer supports the Administrative Officer and HR Officers and other departments by ensuring smooth office operations. This role involves administrative, HR, and external transaction support, and requires multitasking and coordination skills.

Responsibilities
  • Coordinate and manage documentation for Health Maintenance Organization (HMO) enrollment, ensuring timely and accurate processing.
  • Monitor office maintenance needs, including facilities, equipment, and supplies, and report issues promptly for resolution.
  • Serve as the point person for administrative operations in the absence of the Administrative Officer, ensuring continuity of services and decision-making.
  • Ensure accurate processing of benefit claims and reimbursements through platforms such as Xtract or PAL, in line with company policies and employee entitlements.
  • Account creation and deletion for new and departing employees.
  • Monitoring and updating HMO records.
  • Support engagement activities from planning to organizing.
  • Updating the AOH list and organizational chart.
  • Utilize Human Resource Information Systems (HRIS) for tracking employee data, generating reports and time keeping.
  • Messenger and delivery of documents to external clients; submission of urgent bank documents when needed.
Requirements

Education and Qualifications

  • Bachelor's Degree in Office Management or Business related courses
  • Strong organizational and administrative skills
  • Must possess a valid driver's license and can drive motorcycle and 4-wheel vehicles
  • Ability to multitask and work independently
Work Experience
  • 1-2 years in a relevant position
  • Fresh Graduates are welcome to apply
  • With basic experience of event planning/management
  • Experience and knowledge of patient and public involvement and engagement
Job-Specific Skills
  • Creative skills
  • Good organizational skills
  • Communication skills
  • Teamwork and cooperation
  • Fluency in English
  • PC literacy
  • Emotional intelligence and empathy
Benefits
  • Retirement Benefit
  • SSS, PagIbig, PhilHealth Contributions Employer's Share
  • Medical Insurance (HMO)
  • Life Insurance
  • Free Uniform
  • Free Office Lunch
  • Pro-rated Sick Leave and Vacation Leave on Day 1
  • 18 Days' Vacation Leave per annum (increasing every 5 years of service by 1 day up to 22 days)
  • 21 Days Sickness Leave per annum
  • Administrative Benefits: Compassionate Leave, Maternity/Paternity Leave, Birthday Leave, Birthday Allowance, Medical Reimbursement, Wedding Gift, Eyeglasses upon regularization
Additional Details
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Management
  • Industries: Maritime Transportation

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