Procurement Supervisor

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Department: Procurement and Category Sourcing

Work Arrangement: Hybrid

This position is directly in-charge of supervising the whole procurement staff. He/ She also serves as the single-point of contact (SPOC) for the whole Procurement Operations Team and responsible to oversee procurement activities in strict compliance with the set policies & procedures, making sure there are enough reliable and dependable suppliers particularly for the critical requirements and guarantees no equipment shutdown due stock-outs. Overall, he should be able to lead and manage over-all procurement vision and direction to ensure total customer satisfaction.

Responsibilities:

Procurement Operations

• Supervises operational activities of Procurement Operations team in support to assigned BU
• Initiates, coordinates with other department groups for opportunities to execute blanket orders, and shared contracts, as deemed necessary;
• Agrees with buyers KPIs and expectations and provide catch-up plan on performance versus established goals on all defined parameters / indices;
• Ensures all purchasing transactions are in accordance with policies and set standards as mandated in all applicable documented procedure;
• Further accelerate day-by-day purchases; all price canvassing and generated purchase orders are endorsed to the approving authorities within the prescribed lead-time
• Initiates and devise ways to increase the roster of qualified and reliable suppliers and contractors including back-up, for all critical requirements to ensure maximum opportunities for cost surveys and establishment of best possible sources
• Scrutinizes PRs received by Procurement Operations all assigned purchase requisitions for its completeness and orderliness and should be able to challenge questionable specifications to PR requestor prior to assignment to buyers
• Reviews PRs assigned to buyers and approves list of invited bidders;
• Provides regular prompt updates/reports to end-users and CSPO on the status of overhauling, critical and urgent requirements;
• Performs, reviews, analyzes, attests commercial analysis and to challenge and validate technical analysis on requirements that need more in-depth assessment and bidding results conducted by the direct reports.
• Prepare presentation material and lead Facilities meetings and weekly update meetings with different department groups on their requirements
• Accountable to resolving and closing of issues encountered by direct reports with end-users and suppliers by/contractors
• Seeks all possible avenues to maximize cost savings;
• Supports all projects and regulations for safety and health standards and environmental protection.
• Ensures contractors are calibrated with all the safety policies and guidelines.
• Ensures all safety stipulation as required are clearly stipulated on the PO/Contract;
• Develop relationships with his/her team and stakeholders and demonstrate open communication by sharing information, ideas and knowledge.
• Responds to price queries through advance canvassing, for budgetary activities from Finance and end-users within SLA/ timeline
• Provides and accommodates audit team in all their document requirements relating to purchasing activities and acts as focal person during audit interviews
• If necessary, performs due diligence at supplier site together with technical team prior to delivery or engagement or award;
• Performs special tasks that may be assigned from time-to-time.
• Works with warehouse staff to monitor vendor delivery dates, identifies past due dates and contacts vendors to develop a course of action to expedite orders;

Staff Development

• Trains and supervises direct reports and ensures the team are well calibrated, informed on new/revised policies & procedures and instructions.
• Monitor and coach direct reports to improve job skills and conduct annual performance review when required by management.
• Identify and recommend staff development and training& certification programs and other requirements for skills improvement and career development.

Minimum Qualifications:

• Must be a graduate of a bachelor's degree, preferably in Engineering
• Possession of a professional license is an advantage but not required
• With a minimum of two (2) years of professional experience in Procurement or Supply Chain Management, ideally within the power generation sector or other heavy industrial facilities
• With at least one (1) year of experience in a supervisory or leadership role
• Has participated in or contracted for at least one major procurement or supply chain project
• Must be knowledgeable in purchasing policies and practices, particularly within the context of power plants or industrial operations
• 1 vacant position available in Calauan, Laguna
• May be based in Makati, but must be willing to travel onsite to Calauan as needed