Executive Assistant

3 weeks ago

Manila, National Capital Region, Philippines Staff4Me Full time

We are looking for Executive Assistant who is detail-oriented, proactive, and capable of juggling multiple priorities in a fast-paced, mission-driven environment. You will provide comprehensive support across sales, marketing, and executive administration, working directly with the Chief Revenue Officer (CRO) and Director of Marketing.

Key Responsibilities

Sales Support

  • Assist in the quality control and governance of internal and external sales proposals, contracts, and presentations
  • Maintain customer reporting via HubSpot and track sales team performance for solar equipment and logistics
  • Generate sales reports and analyze performance metrics to optimize sales strategies
  • Coordinate communication between sales teams, clients, and logistics partners

Marketing Support

  • Support the Director of Marketing with social media account management and website content updates
  • Help organize marketing campaigns, events, and promotional initiatives
  • Conduct market research and competitor analysis within the solar industry
  • Prepare marketing materials including brochures, newsletters, and email campaigns
  • Track and report on marketing metrics to support strategic adjustments
  • Contribute to the creation of sales enablement content such as product datasheets, case studies, and competitive analysis

Executive & Administrative Support

  • Provide direct administrative support to the CRO and Director of Marketing, including scheduling, reports, and correspondence
  • Assist with meeting preparation, including agenda creation and minute-taking
  • Compile financial and sales data for executive reporting
  • Coordinate cross-functional communication across departments
  • Organize travel and logistics for CRO and Director of Marketing
  • Support budgeting and expense tracking for sales and marketing initiatives
  • Submit and approve expenses as per company policy
  • Maintain discretion and professionalism while handling confidential information

Minimum Requirements

  • Bachelor's degree in business, Marketing, Communications, or a related field
  • 2+ years of experience in sales, marketing, or administrative roles, preferably in the solar industry
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Familiarity with CRM tools and marketing platforms (HubSpot, NetSuite)
  • Experience using Microsoft Copilot AI is a plus
  • Strong organizational, analytical, and multitasking skills
  • Excellent communication and interpersonal abilities
  • Comfortable working with executive leadership and managing priorities under pressure

Schedule: Monday–Friday, 8:00 AM – 6:00 PM CST

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