Executive Assistant

2 weeks ago

Manila, National Capital Region, Philippines WHR Global Consulting Full time

WHR Global Consulting is hiring a Full-time Executive Assistant role in Taguig, NCR. Apply now to be part of our team.

Job summary:
  • Looking for candidates available to work:
    • Monday: Evening
    • Tuesday: Evening
    • Wednesday: Evening
    • Thursday: Evening
    • Friday: Evening
  • More than 4 years of relevant work experience required for this role
  • Expected salary: ₱107,000 - ₱120,000 per month

STRATEGIC EXECUTIVE ASSISTANT

SETUP: Work from home, Night shift

Schedule: 8:30 AM – 5:30 PM EST (40 hours/week with 1-hour unpaid lunch)

QUALIFICATIONS:

  • 4+ years in operations, executive support, or project management roles
  • Proven experience in fast-paced and/or remote work environments
  • Track record of coordinating cross-functional teams and translating strategy into results
  • Background in Operations management, executive support, data reporting, or client services is strongly preferred
  • Technical Proficiency: Advanced skills in Asana, Google Workspace, Telegram, Zoom, and Notion

JOB DESCRIPTION:

1. Executive Partnership & Strategic Support

  • Act as the primary liaison and strategic partner to the DGO and COO
  • Manage executive priorities and strategic briefings
  • Represent the DGO in cross-departmental meetings and leadership discussions
  • Ensure leadership focus remains on high-impact strategic initiatives

2. Operational Excellence

  • Monitor and drive the execution of initiatives across HR, Data, Chat, Lead, and Client Relations.
  • Identify operational inefficiencies and lead process improvement efforts
  • Collaborate with department heads to develop KPIs, dashboards, and reporting systems
  • Create and maintain standard operating procedures (SOPs)

3. Strategic Project Management

  • Lead multi-departmental projects from conception to completion
  • Utilize project management tools (Asana, Notion, Google Workspace, Telegram) to maintain accountability
  • Coordinate cross-functional stakeholders to ensure timely delivery
  • Maintain comprehensive project documentation and progress tracking

4. Executive Communication

  • Draft high-quality executive communications, including memos, reports, and strategic updates
  • Synthesize departmental updates into executive-ready summaries
  • Monitor internal communications and escalate urgent matters appropriately
  • Maintain confidentiality and represent the organization professionally

5. Leadership Support

  • Provide guidance and accountability to department heads on behalf of the DGO
  • Champion company culture and operational standards
  • Facilitate leadership meetings and maintain action item accountability
  • Document progress against strategic objectives
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