Executive Assistant

3 days ago

Manila, National Capital Region, Philippines Klaiya Full time
Responsibilities
  • Provide executive administrative support, including managing calendars, scheduling meetings, and attending meetings.
  • Liaison between the executive team, mid-management, associates, and clients
  • Manage confidential information and ensure a high level of discretion.
  • Assist with tasks or other duties as assigned by the executive team.
  • Capture comprehensive meeting minutes with precision and clarity.
  • Ensure timely dissemination of meeting minutes to core members.
  • Facilitate seamless communication and coordination among meeting attendees.
  • Monitor and track tasks delegated to managers and direct reports.
  • Proactively escalate task issues through incident management protocols.
  • Provide timely reminders and follow-ups on impending deadlines to maintain alignment with organizational goals.
  • Undertake ad hoc assignments as delegated by the Executive.
  • Serve as a reliable backup for executive team members as needed.
Competencies
  • Keep projects on track and meetings well-scheduled.
  • Can communicate tactfully and effectively
  • Cut through the noise and convey messages clearly and efficiently.
  • Pay close attention to critical details that make a difference.
  • Adapt to shifting priorities and handle multiple tasks effectively.
  • Innovate solutions and challenge the status quo.
  • Take initiative and excel in challenging tasks.
Qualifications
  • Detail oriented
  • Strong communication skills
  • Grace under pressure
  • Good memory
  • Multi-tasking
  • Execution skills
Benefits
  • Free accommodation program
  • Free device program
  • Free coffee and snacks
  • Excellent company culture
  • High incentive program
  • Stock Option Program
  • Work with local & intern
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