Legal Operations Officer
4 days ago
On-site - Taguig 1-3 Yrs Exp Bachelor Full-time
Job DescriptionDescriptionThe Legal Operations Officer assists the Legal Operations Manager in providing support to the FDC Legal Team: General Counsel, Tax, Litigation and Corporate Governance leads.
DUTIES AND RESPONSIBILITIES:
General
- Administer and maintain the legal management system to ensure smooth and efficient operation of our legal department.
- Collaborate with the legal team to identify system requirements and implement necessary updates or modifications to meet evolving needs.
- Develop and maintain the system's organizational structure, user roles, permissions, and access controls, ensuring compliance with relevant regulations and best practices.
- Train legal department staff on system functionalities and ensure proper utilization of the legal management system.
- Troubleshoot and resolve any technical issues related to the legal management system, escalating issues as necessary to the appropriate technical support teams.
- Collaborate with IT and/or external vendors for system upgrades, new implementations, and integrations with other systems, ensuring seamless connectivity and data transfers.
- Regularly review system performance and usage analytics, generating reports and identifying areas for improvement or optimization.
- Stay up to date with the latest technology trends and emerging legal management system solutions to propose enhancements or updates to the existing system.
- Lead change management and adoption efforts for system updates or new implementations, working closely with key stakeholders to ensure successful implementation and user acceptance.
- Files documents and records according to defined document filing and classification;
- Organize the filing and classification of documents and records according to the defined standards;
- Guards the retention period and safe disposal of documents and records; and
- Maintain active inventory of records and documents.
- Support the legal operations as to billing;
- Performs other duties and responsibilities that may be assigned by the General Counsel, Tax, Litigation, Corporate Governance leads and the Legal Operations Manager.
- Strong technical skills and ability to navigate and efficiently utilize legal management systems and related applications.
- Excellent knowledge of legal department operations and processes, as well as legal technology trends and advancements.
- Proven track record of successfully implementing and managing legal management systems, including integration with other systems.
- Strong project management and organizational skills, with the ability to prioritize tasks and handle multiple projects simultaneously.
- Excellent communication and collaboration skills, with the ability to work effectively with legal professionals and technical support teams.
- Attention to detail and problem solving abilities to troubleshoot technical issues and identify solutions.
- Bachelors degree in business, political science, legal management, or any closely related fields.
- Experience in Power BI, SQL, Excel are advantages but not required.
- Has experience in the field of legal and compliance systems.
- Preferably has experience in business operations and process flows but not required.
- Amenable to work on-site in BGC, Taguig (Monday-Friday).
Please refer to job description.
Working LocationIf the position requires you to work overseas, please be vigilant and beware of fraud.
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