Executive Assistant

3 weeks ago

Manila, National Capital Region, Philippines Inter-Asia Marine Transport, Inc. Full time

We're looking for a highly organized, resourceful, and proactive Executive Assistant to provide top-notch support to our leadership team. This is not just about managing calendars and taking calls — you'll be the go-to problem solver, information hub, and project wrangler who helps our executives focus on what they do best.

What You'll Do

  • Master the calendar – Schedule, prioritize, and safeguard the executive's time like a pro.
  • Run point on communication – Draft, edit, and manage emails, calls, and correspondence with polish and discretion.
  • Make things happen – Coordinate travel, events, meetings, and off-sites, ensuring every detail runs smoothly.
  • Be in the know – Track priorities, follow up on action items, and keep projects moving forward.
  • Handle the essentials – Manage expenses, prepare reports, maintain documents, and oversee office needs.
  • Anticipate needs – See around corners and solve problems before they land on the executive's desk.
  • Support the whole ecosystem – Occasionally extend your magic beyond the office, lending a hand to spouses, in-laws, and kids when needed.

Why You'll Love It Here
  • You'll be at the heart of decision-making, working closely with leadership.
  • Every day is different — you'll shift from high-level strategic support to rolling up your sleeves and making things happen.
  • A supportive, collaborative culture where your ideas and initiative are valued.

Minimum Qualifications

What We're Looking For
  • Proven experience as an EA, PA, or similar role supporting senior leadership.
  • Excellent communication skills — crisp writing, confident speaking, and a talent for relationship building.
  • Ninja-level organizational skills with the ability to juggle multiple priorities.
  • Tech savvy with proficiency in MS Office/Google Workspace (bonus points for project management tools).
  • Discretion, professionalism, and the ability to handle confidential information with care.
  • A proactive mindset — you don't just wait for instructions; you take the initiative.
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