Executive Assistant

2 days ago

Cebu City, Central Visayas, Philippines Staff4Me Full time
General Administrative Duties:
  • Answer phones, collect and relay messages via email/text.
  • Respond to incoming emails, forwarding as needed.
  • Organize and maintain Google Drive files and emails.
  • Assist with creating worksheets/systems to organize and share information.
  • Research and book personal items for supervisor, including business meetings, flights, hotels, and other business ventures.
  • Attend weekly virtual meetings with the supervisor.
Recruiting Duties:
  • Review applications and select applicants based on qualifications.
  • Schedule interviews/meetings with approved candidates.
  • Send onboarding documentation (contracts, payroll information, handbook, etc.).
  • Follow up on missing documentation from applicants.
  • Create employee Google Calendar and unique invoice files.
  • Schedule review meetings for newly hired employees with the clinical director once credentialed.
Clinical Practice Support:
  • Collect new client information (name, email, insurance details, etc.) and relay it to the supervisor.
  • Obtain additional client details as needed and communicate with potential therapists regarding cases.
  • Manage intake forms and upload them to Google Drive.
  • Add client information to EAP portal and assist with billing and payroll communication.
  • Assist with sending marketing materials/emails to local businesses.
Immigration Evaluations Support:
  • Collect client information and assist with scheduling assessment sessions.
  • Create and manage Google Drive folders, ensuring all necessary documents (questionnaires, reports, etc.) are uploaded.
  • Communicate with clinical writers throughout the evaluation process and notify the supervisor of draft/final reports.
  • Send marketing emails to attorneys with practice information.
Social Media Management:
  • Maintain social media accounts with weekly posts focused on mental health topics (children, adolescents, individuals, couples, families).
  • Create content via Canva and share for supervisor approval.
Requirements:
Ideal Candidate::
  • Advanced English proficiency with strong written and verbal communication skills.
  • Highly organized and detail-oriented.
  • Quick to respond and able to manage multiple tasks efficiently.
  • Passionate about helping others and contributing to a supportive work environment.
  • Proficient in using Google Drive, Google Calendar, and other cloud-based tools.
  • Experience with Canva or similar design tools is a plus.
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