Procurement Assistant

Qualifications

• Education: College Graduate of any Business Courses
• Experienced in Procurement in Manufacturing set up of at least 2 years.
• Basic understanding of lubricant materials (e.g., base oils, additives)
• Skilled in demand and forecasting
• Experience in ERP (Enterprise Resource Planning), NetSuite is an advantage.
• Proficient in Microsoft Excel or Google Sheets.
• Experienced in Supplier Relationship Management.
• Competent in Procurement Functions such as Strategic Sourcing, Supplier Relationship Management, Negotiation, Category Management, Contract Management, and Purchasing.

Responsibilities

Assist and/or perform the overall function of procurement such as Strategic Sourcing, Supplier Relationship Management, Negotiation, Category Management, Contract Management and Purchasing. Purchase Order Preparation & Processing

• Assist in creating and issuing purchase orders (POs) for raw materials, additives, packaging, and office/plant supplies.
• Create Purchase Order, receive item, and monitor ALL Procurement Transactions
• Process the request for payment and attach all necessary documents.
• Create all reports that may be required and requested by superior/s.

Supplier Management

• Source out new suppliers in the attainment of the procurement goal.
• Maintain a productive and beneficial relationship with the supplier.
• Communicate with local and international suppliers for quotations, order confirmations, and delivery schedules.
• Follow up on pending deliveries and resolve issues like delays or discrepancies.

Documentation and Record-Keeping

• Maintain procurement records, contracts, and supplier databases.
• Ensure all transactions comply with internal controls and regulatory requirements.
• Adhere to Quality Management System.

Market and Price Analysis

• Assist in gathering price trends and conducting supplier comparisons to help evaluate the best purchasing options.
• Assist and/or perform initial efforts for lower Total Cost of Ownership (TCO).
• Assist and/or monitor trends and outlook for raw material commodities.
• Assist and/or monitor Base Oil Price Movement via Brent, WTI, or Brent.

Safety Compliance

• Adhere to Safety Management System. Perform HIRAC and report all unsafe acts and conditions.

Other task

• Perform 5S. See 5S Checklist
• Create Job Order to FME subject to the approval of the Dept Head.
• Participate in any corrective action formulation. This includes root cause determination, investigation report and team discussion.
• Participate in all improvement process undertakings, programs, project and activity. Suggest, recommend, comment and evaluate all ideas of the group.
• Participate in EHSS HIRAC activity. Report Hazards, accident, near miss, close call and any of such nature.
• Prepare and submit all kinds of leave application for all days able to report for duty. Notify immediate superior for inability to report for duty. Provide truthful and accurate reason for such.
• Prepare and submit overtime form for all worked overtime and secure approval of department head.
• Participate in the monthly meeting. Communicate suggestions, recommendation and opinions.
• Participate in any learning and growth program of the company. This may include trainings, seminars, mentorship, coaching, workshop and any of such nature.
• Participate in all HR process regarding severance and grievances if the need arises
• Be amenable to cross-training and transfer of position from time to time as need arises. Comment on personal competency before such transfer.
• Participate in any organizational culture and employee engagement program, project and activity of the company.
• Participate in any temperature check, employee survey, and 360-degree feedback from the management and HR department.
• Be amenable to all other related tasks as may be assigned or delegated to by the superiors or the management.

ASSIGNED TO: BALIUAG, BULACAN

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