Admin Specialist

1 week ago


Manila, National Capital Region, Philippines TGI Full time

Join to apply for the Admin Specialist (Makati) role at Trends Group Inc.

I. PURPOSE

Documentation specialists are administrative workers who manage office documents. Their primary responsibilities include organizing an archiving system, retrieving documents upon request and outlining a long-term storage strategy.

II. Duties And Responsibilities

  • Organizing an archiving system.
  • Labeling, sorting and categorizing documents for ease of use.
  • Retrieving documents upon request.
  • Outlining a long-term storage strategy.
  • Adhering to regulatory requirements.
  • Working with colleagues to ensure consistency of documentation practice across the company.
  • Training employees on efficient documentation usage.
  • Assisting with both internal and external audits.
  • Ensuring documentation integrity.
  • Controlling access to documents.
  • Removing documents that are obsolete.
  • Utilizing storage software and applications for electronic filing.
  • Performing transcription and conversion work.
  • Proofreading documents upon request.
III. Qualifications
  • Minimum Education: College Degree (any 4-year course)
  • Minimum Experience/Training: At least 1 year administrative work experience is a PLUS; Open for Fresh Graduates
  • Competency:
    • Proficiency with scanning and administrative technology
    • Physical strength and stamina for heavy lifting
    • Outstanding organizational skills
    • Multitasking ability
    • Attention to detail
    • Excellent written and verbal communication
    • Good interpersonal skills
    • Ability to multitask and manage several responsibilities simultaneously
    • Proficiency in using Microsoft tools and other basic business software for day-to-day activities
    IV. WORKING CONDITIONS
    • Must be available during regular work hours and willing to render work beyond office hours, as needed.
    • Must be a team player; willing to assist and provide guidance to junior members of team.
    Seniority level
    • Entry level
    Employment type
    • Other
    Job function
    • Administrative
    • Industries: IT Services and IT Consulting
    #J-18808-Ljbffr


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