Accounts Payable Clerk

1 day ago

Manila, National Capital Region, Philippines ADDMORE Outsourcing - A Division of ADDMORE Services LLC Full time

We seek a detail-oriented and proactive Accounts Payable Clerk to be part of our finance team. The role includes processing invoices, overseeing vendor relationships, and ensuring prompt payments, all while keeping precise records.

Key Responsibilities:

  1. Review, verify, and process incoming invoices from vendors and suppliers. Ensure that invoices are accurate, complete, and in accordance with company policies and contractual agreements.
  2. Prepare and process payments to vendors and suppliers through various methods, including checks, electronic transfers, and ACH payments. Ensure timely and accurate disbursement of funds.
  3. Reconcile accounts payable transactions with vendor statements and company records. Investigate and resolve any discrepancies or issues related to payments and account balances.
  4. Maintain positive relationships with vendors and suppliers. Address and resolve any issues related to invoicing, payments, or account inquiries in a professional and timely manner.
  5. Review and process employee expense reports, ensuring that all expenses are supported by proper documentation and comply with company policies. Reimburse employees for approved expenses.
  6. Maintain accurate and organized records of all accounts payable transactions, including invoices, payment confirmations, and correspondence. Ensure that records are filed correctly and are easily accessible for future reference.
  7. Assist in generating financial reports related to accounts payable, such as aged payables reports, cash disbursement reports, and monthly summaries. Provide insights into accounts payable performance and cash flow.
  8. Ensure compliance with company policies, accounting standards, and relevant regulations. Adhere to internal controls and procedures to safeguard company assets and maintain accuracy in financial reporting.
  9. Assist with month-end closing activities by preparing necessary documentation, reconciling accounts payable records, and ensuring that all transactions are accurately recorded in the financial system.
  10. Identify opportunities for process improvements in accounts payable functions. Suggest and implement changes to enhance efficiency, accuracy, and overall effectiveness of the accounts payable process.

Qualifications:

  1. An associate or bachelor's degree in accounting, finance, or a related field is preferred.
  2. Previous experience as an accounts payable clerk or in a similar role with a solid understanding of accounts payable processes and procedures.
  3. Experience with accounting software (e.g., QuickBooks, SAP) is advantageous.
  4. Proficiency in accounting software and Microsoft Office Suite (Excel, Word). Strong data entry skills with attention to detail.
  5. Strong organizational abilities with the capacity to manage multiple invoices, payments, and records efficiently.
  6. High attention to detail to ensure accuracy in invoice processing, payment disbursements, and account reconciliations.
  7. Solid customer service skills with the ability to manage vendor relationships and resolve issues related to invoicing and payments.
  8. Basic analytical skills to review account data, identify discrepancies, and provide insights into accounts payable performance.
  9. Effective problem-solving skills to address and resolve issues related to accounts payable and vendor payments.
  10. Flexibility to adapt to changing financial conditions, processes, and technology in a dynamic work environment.
Required Skills:

Expense Reports, Accounts Payable, BASIC Accounting Software, Internal Controls, Cash Flow, Analytical Skills, QuickBooks, Financial Reporting, Checks, Invoicing, Expenses, Data Entry, Cash Regulations, Payments, Records, Vendors, Suppliers, Accounting, Documentation, Finance Software, Customer Service, Microsoft Office.

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