HR Specialist

3 weeks ago


Manila, National Capital Region, Philippines SPD Jobs, Inc. Full time

The following is a list of job duties and responsibilities, including essential and marginal tasks.

- Agency Billing

  1. Primarily in charge of managing billing of basic, overtime, incentive, expense reimbursements of outsourced employees.
  2. Work with a team of specialists from our agency partners in checking and approving their payroll submissions.
  3. Prepare documentation of policy and process flows for billing-related matters.
  4. Conduct monthly meetings with all agency partners to discuss billing policies.
  5. Prepare forecasting of expenses for outsourced employee payroll expenses.
  6. Prepare quarterly accrual related to billing.
  7. Monitor report of attendance of outsourced employees for billing purposes.
  8. Prepare reports regarding outsourced employee billing, as needed by the business.
- Maintain Payroll and Expense System
  1. Maintain an internal payroll and expense system for functions such as payroll expenses, work shift changes, expense reimbursement maintenance, holiday maintenance, approver change in the system and any related system process.
  2. Coordinate with regional and global counterparts in maintaining the payroll and expense system.
- Outsourced Employee Incentives
  1. Process outsourced employee incentives to check if compliant with guidelines.
  2. Coordinate with specialists from Agency partners in processing the incentives.
- Process Improvements /IT Automation/Audits and Compliance
  1. Coordinate with Global IT in dealing with the automation and other improvements related to payroll system for outsourced employees.
  2. Lead the internal audit (periodic process review) related to outsourced employee payroll.
  3. Support monthly compliance testing in relation to outsourced employee Billing.
Qualifications:
  • Must be a fresh graduate from University with Bachelor's degree in a business-related course.
  • Has basic understanding of Philippine labor laws for any related payroll process.
  • Proficient in MS Office programs, especially Excel.
  • Any related experience is an advantage.
  • Must be able to work under limited supervision.
  • Has experience in working and communicating with other nationalities, including Chinese colleagues.
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