Administrative Assistant
5 days ago
Posted 12 days ago and deadline of application is on 10 May
Job DescriptionLaudato Si' Project Staff / Administrative Assistant Tasks and Duties
- Budget monitoring and facilitation of Laudato Si'-related financial requests and transactions
Helps the Laudato Si' Coordinator keep track of / monitor the proper and judicious use of the approved Laudato Si' budgets across the different projects and initiatives. - Back-end/Secretariat Support for Laudato Si'-related meetings, events, and activities
Helps set appointments and meetings for the Laudato Si' Coordinator and Council. Attends to the logistical preparations and needs for Laudato Si' meetings and activities (i.e., Food orders, Venue reservations, etc.) and coordinates with other support offices as needed (e.g., CFMO). - Assists with Communications and Public Relations (Comm and PR) for Laudato Si'
Helps in the creation of Laudato Si' promotional materials (e.g. videos, digital posters) for email and social media blasts, for approval of the Laudato Si Coordinator.
Education and Experience Requirements
● Bachelor's Degree is highly recommended
● With at least 3 years of experience in administrative / secretarial work
● Having a background in sustainability, environmental science, or associated fields is a plus
Knowledge, Skills, and Abilities
● Knowledge and skill on database management
● Knowledge and efficiency in monitoring finances
● Proficient in MS Office applications
● Proficient in various software applications used in creating publication materials (e.g. videos, digital posters)
● Proficient with the use of online platforms for meetings and events
● Skill in accurate documentation of meetings and preparation of minutes
● Skill in safeguarding of confidential records, files, and discussions
● Excellent oral and written communication skills
● Organized and attentive to details
● Good interpersonal skills
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