Administrative Assistant

7 days ago

Quezon City, National Capital Region, Philippines Sourcefit Full time

Position Summary:
To directly support the GM and general admin duties to the related companies as required.

Job Details:

  • Administrative Assistant
  • Work Onsite - Bridgetowne, Quezon City
  • Monday to Friday | 8 AM to 5 PM Manila time
  • Occasional: Tuesday to Saturday | 7 AM to 4 PM

Responsibilities:

  • Communication Management: Respond to emails and texts on behalf of the GM,
    filtering important messages and providing concise summaries.
  • Administrative Tasks: Prepare reports and documents as needed, including sales data
    analysis, staff schedules, and inventory reports and data entry.
  • Project Coordination: Assist with project management by tracking deadlines, assigning
    tasks to relevant team members, and following up on progress.
  • Customer Service Support: Handle customer inquiries directed to the online business,
    providing timely and professional responses using our scripts.
  • Staff Management Support: Coordinate staff onboarding paperwork, schedule team
    meetings
  • Research and Data Gathering: Conduct market research, gather competitor
    information, and compile relevant data for the GM's decision-making.
  • Online Platform Management: Assist in updating and maintaining the store's
    online presence, including social media accounts, emails and website content as provided.
  • Steal Admin Work from the Client's Store Team: Constantly see how you can
    take as much admin work as possible off the Subiaco store team, to allow them to concentrate
    on the clients.

Qualifications:

  • Strong customer service orientation ("The Service Gene").
  • Level: Entry - level/1-2 years administrative work.
  • Proficient in Microsoft Office Suite: Strong ability to use programs like Outlook, Word, Excel, and PowerPoint.
  • Systems: Experience with Asana and Lightspeed POS is an advantage.
  • Excellent Communication Skills: Clear and concise written and verbal communication in English to effectively interact with various stakeholders.
  • Organizational Skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
  • Good attention to Detail: Meticulous approach to ensure accuracy in data entry and document preparation.
  • Adaptability: Flexibility to handle changing priorities and unexpected situations.
  • Remote Work Experience: Ability to work independently and effectively.
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