Administrative Assistant
7 days ago
Position Summary:
To directly support the GM and general admin duties to the related companies as required.
Job Details:
- Administrative Assistant
- Work Onsite - Bridgetowne, Quezon City
- Monday to Friday | 8 AM to 5 PM Manila time
- Occasional: Tuesday to Saturday | 7 AM to 4 PM
Responsibilities:
- Communication Management: Respond to emails and texts on behalf of the GM,
filtering important messages and providing concise summaries. - Administrative Tasks: Prepare reports and documents as needed, including sales data
analysis, staff schedules, and inventory reports and data entry. - Project Coordination: Assist with project management by tracking deadlines, assigning
tasks to relevant team members, and following up on progress. - Customer Service Support: Handle customer inquiries directed to the online business,
providing timely and professional responses using our scripts. - Staff Management Support: Coordinate staff onboarding paperwork, schedule team
meetings - Research and Data Gathering: Conduct market research, gather competitor
information, and compile relevant data for the GM's decision-making. - Online Platform Management: Assist in updating and maintaining the store's
online presence, including social media accounts, emails and website content as provided. - Steal Admin Work from the Client's Store Team: Constantly see how you can
take as much admin work as possible off the Subiaco store team, to allow them to concentrate
on the clients.
Qualifications:
- Strong customer service orientation ("The Service Gene").
- Level: Entry - level/1-2 years administrative work.
- Proficient in Microsoft Office Suite: Strong ability to use programs like Outlook, Word, Excel, and PowerPoint.
- Systems: Experience with Asana and Lightspeed POS is an advantage.
- Excellent Communication Skills: Clear and concise written and verbal communication in English to effectively interact with various stakeholders.
- Organizational Skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
- Good attention to Detail: Meticulous approach to ensure accuracy in data entry and document preparation.
- Adaptability: Flexibility to handle changing priorities and unexpected situations.
- Remote Work Experience: Ability to work independently and effectively.
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