Access Coordinator

Posted Wednesday, August 13, 2025 at 4:00 PM

Job Purpose

The Access Coordinator is responsible for the support and coordination of access and maintenance for users to client systems and software.

Duties and Responsibilities

• Support and coordinate access and maintenance for users to client systems and software's
• Troubleshoot user access to the systems when issues or problems arise
• Provide new user access support to employees when needed
• Provide administrative support to the various branches of our clients
• Coordinate new user set up in all client systems - EMR, Practice Management Systems, Mpower, payer websites, etc
• Coordinate new user set up in systems outside of the company – Co-sourcing teams
• Coordinate termination of users in all internal and external systems, including portal access
• Provide weekly access/delays to management team
• System Access Maintenance
• Stay up-to-date with changes/updates from the client's systems and educate the team to changes
• Maintain portal training documents for the practice and patient handouts
• Program/Update phone system, extension, voicemail, forwarding and troubleshoot issues.
• Document and track company systems and computer equipment support issues that you assist with to identify recurring issues or issues that are system wide.
• Maintain a tracking list of new employees receiving access to client systems they are set up with
• Assist with Help Desk support requests from the end users for access issues - this includes opening tickets and being the primary contact for the ticket as well as troubleshooting the issue and keeping managers/providers up to date on progress or next steps throughout the process
• Answer phones and triage calls appropriately
• Covers for lunch breaks and vacations
• Assists other admin departments as needed
• Handle projects for the Director of Systems and Manager as assigned
• Other tasks as assigned
• Use, protect and disclose patients' protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards

Qualifications

• High school diploma or equivalent required
• 2-3 years of relevant administrative support experience including answering calls experience
• Administrative experience in Medical Office environment preferred
• Medium to Advanced skill level in Microsoft Word, Excel and Outlook
• Attention to detail, strong organization skills, and ability to effectively multitask
• Ability to communicate in a professional, precise and clear manner, verbally and in writing
• Strong ethics and the ability to handle highly sensitive information with discretion and confidentiality
• Ability to work independently and within a team when needed
• Ability to navigate the internet proficiently

Working Conditions

• Physical Demands: While performing the duties of this job, the employee is occasionally required to move around the work area; Sit; perform manual tasks; operate tools and other office equipment such as computer, computer peripherals and telephones; extend arms; kneel; talk and hear.
• Mental Demands: The employee must be able to follow directions, collaborate with others, and handle stress.
• Work Environment: The noise level in the work environment is usually minimal.

Med-Metrix will not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, veteran status, other non-merit based factors, or any other characteristic protected by federal, state or local law.