Assistant Admin Officer

2 weeks ago


Manila, National Capital Region, Philippines Bernhard Schulte Shipmanagement Full time

The Assistant Administrative Officer supports the Administrative Officer and HR Officers and other departments by ensuring smooth office operations. This role involves administrative, HR, and external transaction support, and requires multitasking and coordination skills.

Support to Admin
  • Coordinate and manage documentation for Health Maintenance Organization (HMO) enrollment, ensuring timely and accurate processing.
  • Monitor office maintenance needs, including facilities, equipment, and supplies, and report issues promptly for resolution.
  • Serve as the point person for administrative operations in the absence of the Administrative Officer, ensuring continuity of services and decision-making.
  • Ensure accurate processing of benefit claims and reimbursements through platforms such as Xtract or PAL, in line with company policies and employee entitlements.
Support to HR
  • Account creation and deletion for new and departing employees.
  • Monitoring and updating HMO records.
  • Support engagement activities from planning to organizing
  • Updating the AOH list and organizational chart.
  • Utilize Human Resource Information Systems (HRIS) for tracking employee data, generating reports and time keeping.

Support to ETN-PH
  • Messenger and delivery of documents to external clients.
  • Submission of urgent bank documents when needed.

Requirements

Education and Qualifications

  • Bachelor's Degree in Office Management or Business related courses
  • Strong organizational and administrative skills.
  • Must possess a valid driver's license and can drive motorcycle and 4-wheel vehicles
  • Ability to multitask and work independently
Work Experience:
  • 1-2 years in a relevant position.
  • Fresh Graduates are welcome to apply.
  • With basic experience of event planning/management.
  • Experience and knowledge of patient and public involvement and engagement
Job-Specific Skills:
  • Creative skills
  • Good organizational skills.
  • Communication skills
  • Teamwork and cooperation
  • Fluency in English
  • PC literacy
  • Emotional intelligence and empathy

Benefits

Benefit's Listing effective Day 1
  • Retirement Benefit
  • SSS, PagIbig, PhilHealth Contributions Employer's Share
  • Medical Insurance (HMO)
  • Life Insurance
  • Free Uniform
  • Free Office Lunch
  • Pro-rated Sick Leave and Vacation Leave on Day 1
  • 18 Days' Vacation Leave per annum (increasing every 5 years of service by 1 day up to 22 days
  • 21 Days Sickness Leave per annum

Administrative Benefits:

  • Compassionate Leave 3 Day – Immediate Family; 1 Day - Extended Family
  • Maternity/Paternity Leave
  • Birthday Leave
  • Birthday Allowance of Php 1,500
  • Medical Reimbursement-Php 750 per month; Php 9,000 per annum
  • Wedding Gift
  • Eyeglasses worth Php 3,000 upon regularization
#J-18808-Ljbffr
  • HR Admin Officer

    3 weeks ago


    Manila, National Capital Region, Philippines Infinity Sports International Inc. Full time

    HR Admin Officer - provides crucial support to the Human Resources department by managing employee records, handling administrative tasks, and ensuring compliance with HR policies and procedures.- Manage employee onboarding and offboarding processes.- Maintain and update employee information & HR database system.- Prepare and maintain employee contracts,...

  • Admin Assistant

    2 weeks ago


    Manila, National Capital Region, Philippines Northwestern University Full time

    Manage admin tasks and address issues under the Admin Manager at Microbase Incorporated.Your RoleKey responsibilities include:Overseeing messenger schedules and approving expenses.Facilitating monthly meetings with messengers.Monitoring and preparing office supply requisitions.Managing fixed assets inventory and tagging new equipment.Processing business card...

  • Office Admin

    2 weeks ago


    Manila, National Capital Region, Philippines LeapFroggr Full time

    ResponsibilitiesThe Admin Specialist will be responsible for the day-to-day activities and ensures efficient and effective operation of the office. This office will service the administrative and accounting requirements of the company. The key responsibilities include:Performs disbursement function for small recurring expenses. This includes receiving bills,...


  • Manila, National Capital Region, Philippines TapTalent Full time

    We're hiring a proactive and detail-oriented Virtual Admin Assistant to support one of our Australia-based real estate clients with day-to-day administrative tasks. This role is ideal for someone with strong organisational skills, excellent communication, and the ability to handle a mix of chats, emails, phone calls, and meeting coordination. Experience or...

  • Sales Admin Officer

    3 days ago


    Manila, National Capital Region, Philippines Twoconnect Full time

    Join a growing automotive services business as a Sales Admin Officer. You'll be responsible for preparing accurate customer quotes, supporting administration, and assisting with customer communication. This role is key to ensuring smooth daily operations and excellent customer service. Over time, with training and support, you'll expand your responsibilities...


  • Manila, National Capital Region, Philippines NextStep Careers Full time

    Qualifications: Bachelor's degree in Accountancy, Financial Management, or Business Administration Minimum 3 years of experience in a finance and admin support role Strong knowledge of PH statutory contributions and basic accounting Proficient in Google Sheets / Excel; familiarity with Xero or QuickBooks is an advantage Organized,...


  • Manila, National Capital Region, Philippines Beep Full time

    The need to support the Finance and Supply Chain Group's (FSC) projects and ad-hoc activities is more pressing than ever, as the evolving and expanding mission and vision of AF Payments Inc. (AFPI) demands an extra hand or two If you are an efficient worker looking for a project-based employment opportunity and interested in understanding how accounting...


  • Manila, National Capital Region, Philippines Binance Full time

    Crypto JobsJob Description Full-Time | 2–4 Years of Experience RequiredJoin Binance, the world's leading blockchain ecosystem, and support theirglobal legal operationswith smart admin coordination, spend management, and legal document tracking—all while learning how law intersects with cutting-edge fintech.Provide day-to-dayadministrative supportto the...

  • Admin Assistant

    2 weeks ago


    Manila, National Capital Region, Philippines B. Braun Full time

    Key ResponsibilitiesPatient Interaction: Greet patients upon arrival, collect personal and medical information, and assist with inquiries about procedures and policies. Appointment Management: Schedule, confirm, and reschedule patient appointments, ensuring efficient use of time for both patients and medical staff. Record Keeping: Maintain and update patient...


  • Manila, National Capital Region, Philippines Bernhard Schulte Shipmanagement Full time

    Oversee the admin team in all tasks, support the Training Manager in updating the ISO Quality Manual, manage all admin records including office and IT supply inventories, maintain training-related records, generate reports and statistics, and evaluate suppliers.Key AccountabilitiesEffective Operations:Maintain project documentation and produce necessary...