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Assistant Finance Manager

1 month ago

San Fernando, Central Luzon, Philippines The VITO Group Full time

JOB SUMMARY:
To assist the Finance Manager in providing the company with monthly management reporting that will ensure problem areas are recognized at an early stage, on a project basis. To actively participate in ensuring effective financial management. To analyze and recommend changes and/or improvements to the company's procedures and practices. To partake in the responsibility of managing relationships with government authorities and agencies relative to statutory reporting requirements and other relevant tax compliance requirements.

DUTIES AND RESPONSIBILITIES:

CORPORATE FINANCE - assist FM in the following:

  1. Banking facilities.
  2. Compliance with BoD requirements.
  3. Perform corporate admin and paralegal functions.
  4. Liaise/Coordinate with Company Secretary for the preparation, execution and issuance of legal documents as required.
  5. Ensure SEC compliance with mandatory reportorial and other requirements.

TAX MANAGEMENT:

  1. Ensure tax compliance in accordance with government tax regulations.
  2. Supervise preparation and lodgment of all tax returns.

ACCOUNTING:

  1. Set reporting deadlines in accordance with COMPANY policy and ensure they are met.
  2. Review all reports prepared by the Finance staff.
  3. Ensure intercompany accounts are reconciled on a monthly basis.

INTERNAL CONTROL:

  1. Review the COMPANY'S internal controls especially in relation to inventory and fixed assets to ensure adequate safeguards are in place.
  2. Monitor and report on the periodic internal control review.
  3. Train and delegate internal control assessments and audits to the members of the Finance/ Accounting team to ensure continuity of internal control review and ensure the Company's accountants have adequate field knowledge of operations for their appreciation and better understanding of the business.

BUDGETING:

  1. Actively involve in budget preparation.
  2. Analyze financial performance.
  3. Discuss with relevant department heads on a monthly basis or as required and in accordance with reporting schedules significant variances in actual costs versus budgets.

CASH-FLOW MANAGEMENT:

  1. Monthly and semi-monthly cash flows.
  2. Provide analysis and recommendations on movement of funds to/from fixed deposits, whilst maximizing interest income.
  3. Minimize forex losses by prudent forex management.
  4. Develop relationships with banks for available facilities to efficiently manage bank and other borrowings.

INSURANCES:

  1. Responsible for coordinating all company insurances and liaison with company risk advisors.
  2. Ensure and/or facilitate processing of claims from insurance companies.

ACCOUNTING PROCEDURES AND PRACTICES:

  1. Review, develop and recommend appropriate accounting procedures and practices, and communicate approved procedures to staff.

PEOPLE MANAGEMENT:

  1. Manage subordinate staff.
  2. Coordinate subordinate staff appraisals.

OTHER DUTIES AS REQUIRED:

  1. Ad hoc/special projects.
  2. Expats payroll.
  3. Ensure all Permits and License to Operate (LTO) requirements are paid/met without penalty.
  4. Represent the COMPANY with the different government agencies.
  5. Manage, develop, train and mentor staff/direct reports for succession planning and provide constructive performance feedback and appraisals, and take appropriate corrective action to address performance and conduct issues.
  6. Ensure tasks are appropriately delegated and completed by monitoring performance against predetermined standards and requirements and holding staff/direct reports accountable for meeting expectations.
  7. Strengthen and promote a "DUTY OF CARE" mind-set.
  8. Comply with all quality, safety, health and environment requirements and observe all company policies and procedures.
  9. Perform other tasks that may be assigned by the superior from time to time.
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