Professional, Facilities Management

2 weeks ago

Manila, National Capital Region, Philippines JLL Full time

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades, or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsibilities
  1. Building Maintenance and Operations
    • Ensure that the building and grounds are maintained and clean.
    • Coordinate routine maintenance and repair tasks, such as HVAC, plumbing, electrical, and safety systems.
    • Oversee the inspection of the facility and ensure compliance with safety and health regulations.
  2. Vendor Management
    • Liaise with contractors and vendors for services like cleaning, security, and landscaping.
    • Negotiate contracts and maintain relationships with service providers.
    • Ensure that services are provided on time and meet quality standards.
  3. Space Management
    • Coordinate space planning, office layouts, and move management.
    • Assist in optimizing the use of office space, ensuring it meets organizational needs.
    • Manage workspace allocation and seating arrangements.
  4. Health and Safety Compliance
    • Ensure the facility complies with health, safety, and environmental standards.
    • Conduct regular safety inspections and drills.
    • Maintain safety equipment and systems, such as fire alarms and emergency exits.
  5. Budget Management
    • Assist in preparing and managing the facility's operational budget.
    • Track expenses and find cost-effective solutions for maintenance and operations.
    • Manage the procurement of materials, equipment, and supplies.
  6. Event Support
    • Coordinate the setup and breakdown for company events, meetings, or conferences.
    • Ensure the proper arrangement of facilities and equipment for events.
  7. Inventory Management
    • Keep track of office supplies, furniture, and equipment.
    • Ensure adequate stock of essential items like cleaning supplies, paper, and safety equipment.
  8. Facilities Improvement Projects
    • Plan and manage facility upgrades, renovations, or construction projects.
    • Work with contractors and internal teams to ensure projects are completed on time and within budget.
  9. Communication and Reporting
    • Serve as the primary point of contact for any facility-related concerns or requests.
    • Report on facility performance, maintenance schedules, and issues to senior management.
  10. Emergency Response and Disaster Recovery
    • Develop and implement emergency evacuation plans.
    • Respond to facility-related emergencies, such as floods, fires, or power outages.
Requirements
  • Educational Requirements:
    • A degree in facilities management, business administration, engineering, or a related field is often preferred.
  • Experience Requirements:
    • Experience working in facilities management or a related field is often required. This could include experience as a facilities assistant, building maintenance, or in office management.
    • Experience with managing projects, especially those related to building renovations, maintenance, or improvements, can be beneficial.
    • Experience in managing vendors and contractors, including overseeing contracts and negotiating service agreements, is important.
  • Skills and Competencies:
    • Strong organizational and multitasking abilities are crucial for coordinating various tasks related to facilities management.
    • Excellent written and verbal communication skills to coordinate with team members, vendors, contractors, and management.
    • The ability to address and resolve facility-related issues quickly and efficiently, especially under pressure.
    • Strong ability to prioritize tasks and manage time effectively, especially when managing multiple facility-related responsibilities.
    • An eye for detail to ensure all aspects of facilities management, from maintenance schedules to safety procedures, are handled thoroughly.
    • Familiarity with building systems (HVAC, plumbing, electrical, etc.) and facility management software is a plus.
    • A solid understanding of workplace health and safety regulations, OSHA standards, and emergency procedures is important.
    • Ability to manage budgets, track expenses, and implement cost-saving measures while ensuring proper facilities operations.
    • The ability to respond to facility-related requests from employees or tenants promptly and professionally.
    • Effective negotiation abilities to work with vendors and contractors to ensure cost-effective solutions.

Location: On-site – Manila, Philippines

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table

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