Executive Assistant
1 week ago
ROLE SUMMARY
The Executive Assistant, internally known as Logistics and Admin Support's primary role involves coordinating all aspects of travel arrangements including flights, accommodations, ground transportation, and other travel-related activities that are identified as official business travel. He/she will also act as the backup support to the Logistics and Admin Support POC to assist with any logistical needs during business continuity and normal business operations.
WORK SCHEDULE: 7:00 AM – 4:00 PM Philippine Standard Time, follows Philippine holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT:Hybrid; this role may be asked to work on-site
ESSENTIAL FUNCTIONS:
- Coordinate with the clients/VIPs to provide sufficient travel assistance:
- Provide Visa application and travel documentation requirements (COE, endorsement letter, and other supporting documents needed)
- Coordinate with travel agency partners for flight regulations and other relevant and important travel advisories
- Provide travel-related assistance, such as answering inquiries, adjusting bookings, and assisting in cancellations or changes
- Advise clients/VIPs on the travel plans based on their needs and requirements:
- Monitor and coordinate travel schedules to meet time-sensitive business needs
- Assist with flight itineraries and queries
- Liaise with travel and transportation vendors:
- Coordinate with the travel vendor for reservations and booking a flight, as needed
- Coordinate with both traveling clients/VIPs and transport vendors for transportation requirements such as airport transfers and point-to-point transfers (e.g. hotel to company event venue and vice versa, hotel to any other destination in the Philippines including their official travel plans, etc.)
- Assist with booking accommodation for official business conferences, meetings, and other events:
- Room accommodation and coordination with hotel account managers
- DOXA Hub usage
- Assist in other travel requirements of the clients/VIPs by providing travel support services:
- Provide travel guides and assistance to the clients during their travel plan
- Provide important information such as hotline numbers, emergency numbers, etc.
- Maintain relationships with travel agencies, hotels, and transportation vendors
- Ensure alignment with company travel policies and at the same time be flexible to ensure a smooth travel arrangement process
- Coordinate with the Finance Team for payments and maintain all travel-related records and documents
- Process invoices for travel and transport vendors
- Provide and collate Client Visit Requirement Forms and Travel Request Forms and ensure all sections are accomplished
- Act as the hub's main onsite POC and work with all the department units for any onsite support requirements during scheduled workdays in the hub
- Assist in managing the company's online shop specifically conducting a regular inventory of the posted items
- Assist in ad hoc duties as required
QUALIFICATIONS:
- Bachelor's degree in any business-related course
- Previous experience in travel management (domestic and international), customer service, and administrative support
- At least 2 years of working as a travel desk coordinator privy to domestic and international travel requirements and documentations is an advantage
- Experience in a multi-client environment.
- Strong computer aptitude, which includes basic knowledge of Microsoft 365 applications
- Strong organization, oral and written communication skills
- Analytical skills with particular attention to detail
- Ability to function in an autonomous environment—independent worker, self-directed
-
Executive Assistant to the Director
2 weeks ago
Manila, National Capital Region, Philippines Wing Assistant Full timeKey ResponsibilitiesMaintained and organized the director's calendar, scheduling meetings, and appointments, and coordinating with various stakeholders.Act as a primary point of contact for internal and external communications, manage emails, and phone calls, and ensure effective communication on behalf of the executive.Arrange and plan travel itineraries,...
-
Revenue Acceleration Executive
6 days ago
Manila, National Capital Region, Philippines Wing Assistant Full timeSales Career Advancement Opportunity">We are looking for a highly skilled and results-driven individual to fill the role of Sales Development Executive at Wing Assistant. This is an exceptional chance to join a high-performance team and accelerate your sales career, working alongside experienced professionals who share your passion for excellence.">About the...
-
Executive Assistant
2 weeks ago
Manila, National Capital Region, Philippines Philippine Wine Merchants Full timeExecutive AssistantThis is a full-time on-site role for an Executive Assistant located in Metro Manila. The Executive Assistant will be responsible for providing executive administrative assistance, managing expense reports, offering executive support, maintaining communication, and performing administrative assistance tasks.QualificationsExecutive...
-
Executive Researcher
2 weeks ago
Manila, National Capital Region, Philippines SRI Executive Full timeHybrid - Manila 1-3 Yrs Exp Bachelor Full-timeJob DescriptionDescriptionAbout UsSRI Executive is a global Executive Search, Strategy and Leadership consulting practice specialising in international development for over 25 years. We have partnered with more than 300 organisations to place exceptional leaders and develop future-ready strategies that lead to...
-
Executive Researcher
1 week ago
Manila, National Capital Region, Philippines SRI Executive Full timeSRI Executive is a global Executive Search, Strategy and Leadership consulting practice specialising in international development for over 25 years. We have partnered with more than 300 organisations to place exceptional leaders and develop future-ready strategies that lead to impact.We bring in-depth expertise, an exclusive network and tailored approach to...
-
Executive Assistant
2 weeks ago
Manila, National Capital Region, Philippines Full Potential Solutions Full timeDirect message the job poster from Full Potential SolutionsSenior Manager | Global Support and Leadership RecruitmentCompany DescriptionFull Potential Solutions (FPS) is a performance-based outsourcing firm that prioritizes culture and employee satisfaction. FPS develops multichannel solutions to drive business growth by increasing customer value and...
-
Executive Assistant
3 days ago
Manila, National Capital Region, Philippines One Outsource Retail Services Full timeJob Description:We are seeking an organized and proactive Executive Assistant with strong project management and marketing experience to support senior executives. In this role, you will manage day-to-day administrative tasks while also assisting with the execution of projects and marketing initiatives. You will be responsible for coordinating schedules,...
-
Executive Assistant
3 weeks ago
Manila, National Capital Region, Philippines Anytime Cleaners Corp. Full timeJob descriptionExecutive Assistant Job Description We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed...
-
Executive Assistant
7 days ago
Manila, National Capital Region, Philippines The Moment Group Full timeJob Summary:The Executive Assistant provides high-level administrative support to the Executive Team, ensuring seamless day-to-day operations. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to handle multiple tasks in a fast-paced environment. The Executive Assistant will act as a key liaison between...
-
Executive Assistant
1 week ago
Manila, National Capital Region, Philippines Private Advertiser Full timePosition:Executive Assistant | Eastwood QC | Remote | Night shiftLocation:Eastwood Libis, Quezon CityWork setup & shift:Flexible work setup | Night shiftOur Client,CF Staffing Solutions is a leading Modern Business Process Outsourcing (BPO) company dedicated to helping you achieve unparalleled success. Our primary focus is to harness the power of outsourcing...
-
Executive Assistant
1 week ago
Manila, National Capital Region, Philippines Vicma Marketing Corporation Full timeAbout the roleThis is a full-time Executive Assistant position at Vicma Marketing Corporation based in Binondo, Manila City, Metro Manila. As an Executive Assistant, you will provide high-level administrative and organisational support to the senior leadership team, helping them to work effectively and efficiently.What you'll be doingManage the daily...
-
Executive Assistant
2 weeks ago
Manila, National Capital Region, Philippines Banbros Commercial, Inc. Full timeAbout the roleWe are seeking an experienced and highly organized Executive Assistant to join the team at Banbros Commercial, Inc.' in our San Juan City Metro Manila office. This full-time role will provide comprehensive administrative and executive support to the Executive, ensuring the smooth running of day-to-day operations.What you'll be doingProviding...
-
executive assistant
2 weeks ago
Manila, National Capital Region, Philippines NFF Industrial Corporation Full timeDUTIES AND RESPONSIBILITIES:Provides general administrative and clerical support to the top management.Prepares reports, memos, invoices letters, and other documents.Takes and monitors appointments of executives.Files and retrieves corporate records, documents, and reports.Researches and conducts data to prepare documents for review and presentation by...
-
Executive Assistant
3 weeks ago
Manila, National Capital Region, Philippines Top1Movers Worldwide Inc. Full time• Assist the Executive with daily administrative tasks that includes completing reports, composing, and preparing correspondence, minutes of meeting, itineraries, and agendas, and compiling documents for meetings• Work closely and effectively with the Executive Secretary to keep her well informed of upcoming commitments and responsibilities• Arrange...
-
executive assistant
2 weeks ago
Manila, National Capital Region, Philippines City Garden Hotel Makati Full timeDUTIES AND RESPONSIBILITIESProvides administrative, clerical, and secretarial assistance to the Executive Vice-President.Schedules pertinent appointments, business meetings, seminars, and interviews of applicants.Drafts simple business correspondence and reports as needed.Keeps track of incoming and outgoing documents, letters, reports, and other...
-
Executive Assistant
3 days ago
Manila, National Capital Region, Philippines Will Decena and Associates Inc. Full timeExecutive Assistants have more than administrative duties. They also filter and prioritize visits, calls, correspondences and communicate on behalf of the Executive they support. Other responsibilities include:Providing administrative assistance, such as writing and editing correspondences, e-mails, drafting memos, and preparing communications and materials...
-
Sales Development Executive
1 week ago
Manila, National Capital Region, Philippines Wing Assistant Full timeSales Development ExecutiveAre you driven, hungry for growth, and ready for a challenge? Do you want to be part of a fast-moving, high-performance sales team that thrives on impact?Salary range: PHP 25k to PHP 35kBonus range: 20k to 100k per month (earned through exceeding at the job and hitting your goals)Structure: We want go-getters who are eager to...
-
Executive Assistant
3 weeks ago
Manila, National Capital Region, Philippines TalentHero Full timePosition: Executive AssistantLocation: Makati City | Onsite | DayshiftJob Overview: We are urgently seeking a highly organized and experienced Executive Assistant for our client based in Makati City. The ideal candidate will have a demonstrated ability to manage a variety of tasks, thrive in a fast-paced environment, and support multiple businesses. This...
-
Executive Assistant
1 week ago
Manila, National Capital Region, Philippines enablesGROUP Full timeWe are seeking a proactive and highly organized Personal Assistant - Admin to provide essential administrative and executive support. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys supporting business leaders in achieving their goals. The successful candidate will play a key role in ensuring the...
-
Executive Assistant
3 days ago
Manila, National Capital Region, Philippines enablesGROUP Full timeWe are seeking a proactive and highly organized Personal Assistant - Admin to provide essential administrative and executive support. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys supporting business leaders in achieving their goals. The successful candidate will play a key role in ensuring the...