Administrative Assistant

1 day ago

Cebu City, Central Visayas, Philippines Staff4Me Full time

We are looking for a proactive and organized Administrative Assistant to support executive-level tasks, primarily assisting the CEO. This role involves managing communications, scheduling, and coordination duties across various departments. The ideal candidate will be detail-oriented, adaptable, and comfortable handling sensitive information and fast-paced priorities. This is an on-site position with full-time hours.

Key Responsibilities

  • Manage calendar meetings and scheduling for the CEO
  • Handle email correspondence for both CEOs
  • Coordinate travel plans and itineraries
  • Organize and manage company documents
  • Track expenses across divisions (liberty and radio sides)
  • Assist in coordinating internal projects
  • Take meeting notes and ensure follow-up on action items
  • Support client relations and interact with advertisers
  • Assist in content creation when needed
  • Perform other miscellaneous tasks as required

Duties

  • Prepare agendas, presentations, and reports for meetings
  • Maintain confidentiality of sensitive data and communications
  • Prioritize and manage multiple tasks/projects efficiently
  • Liaise with vendors and external service providers
  • Support event planning and coordination of company functions
  • Maintain organized electronic and physical file systems
  • Conduct research and compile reports or data when needed
  • Serve as a liaison between executives and internal/external stakeholders

Experience

  • 6 months to 2 years of executive assistant experience

Key Skills

  • Strong organizational and problem-solving abilities
  • Excellent written and verbal communication
  • Proficiency in Microsoft Office Suite
  • Comfortable conducting research and producing professional documents
  • Friendly and curious personality with a proactive mindset
  • Confident phone presence and comfort handling inquiries
  • Quick to learn and adaptable to first-time training procedures

Schedule: Monday to Friday, 8:00 AM – 6:00 PM EST

  • Competitive Salary
  • Supportive & Collaborative Work Environment
  • Stable & Growing Company
  • Continuous Learning
  • Team Engagement & Events and many more exciting benefits await you
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