Administrative Assistant

10 hours ago

Angeles, Philippines Brainbox Full time

Overview

Brainbox is different to every other BPO. It’s not just the amazing culture, strong brand, loyal customers and talented staff - it is deeper than that. The Brainbox core value of ‘Always Be Kind’ is embedded in every policy, decision, and every day. We develop our people, and the Philippines management team is all Filipinos. Everything we do is aimed at providing people with a work culture that helps them improve every single day. From unlimited training to HMO benefits from day 1, we want our people to love their what they do and become the best versions of themselves.

We in Brainbox are looking for an Administrative Assistant to perform a variety of administrative tasks.

Qualifications and Experience
  • Bachelor’s degree in business administration or any relevant degree
  • 1-2 years of admin experience
  • Experience balancing multiple work streams simultaneously
Key Duties

RFQs & Quotes

  • Monitor shared folder; log/transfer RFQ data to the spreadsheet.
  • Prepare, format, and send quotes (no pricing calculations required).
  • Maintain version control and daily trackers.

Customer service (email only)

  • Acknowledge, respond, and close out customer email enquiries.
  • Escalate edge cases to the client manager.

Admin & documentation

  • File/organise digital records (RFQs, quotes, invoices).
  • Keep trackers up to date; produce simple internal docs as needed.

Accounts administration (non-bookkeeping)

  • Prepare/process invoices against quotes/completed orders.
  • Match data accurately and follow up on discrepancies with the client team.
Systems & Tools
  • Microsoft Excel (daily) — formulas, formatting, accurate data entry.
  • Outlook — professional email handling.
  • SharePoint/OneDrive (or equivalent) — structured filing, versioning.
  • Basic invoicing/accounting software.
Attributes
  • High attention to detail; steady, methodical worker for repetitive processes.
  • Excellent written English; concise, professional email tone.
  • Process-driven; disciplined with checklists and version control.
  • Proactive in flagging issues early but won’t escalate noise.
  • Reliable throughput; consistent daily updates.
Perks
  • Attractive and competitive salary
  • Tenure-based and Performance-based incentives
  • Paid time off
  • Unlimited cash incentives for hired referrals
  • Engagement and Recognition programs
  • HMO on day 1
  • Work-life balance with a 37.5h week and free weekends
  • International career growth and clients
  • Opportunities to travel abroad
  • Modern air-conditioned offices, located along MacArthur Highway (easy public transportation access), near residences, malls, and restaurants
  • Fun and inclusive working environment and great working culture
  • Dedicated local support with local Management, HR, onboarding, payroll, and ICT
  • Access to unlimited training and micro-competencies to advance your skills

This role is subject to a number of skills and practical tests.

This position is an on-site role at our Pampanga office. Candidates must be willing to work on-site.

#J-18808-Ljbffr

  • Administrative Assistant

    2 weeks ago

    Angeles, Philippines 7 Lions Manpower & Allied Services Company Full time

    7 Lions Manpower & Allied Services Company Job Description Government Mandated Benefits Provide clerical support to ensure efficient operations. Manage schedules, appointments, and travel arrangements. Assist in the preparation of reports and presentations. Handle correspondence and maintain filing systems. Coordinate office supplies and inventory. Support...

  • Administrative Assistant

    3 weeks ago

    Angeles City, Central Luzon, Philippines RemoteVA Full time

    This range is provided by RemoteVA. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.Base pay range$7,800.00/yr - $8,400.00/yrAbout the RoleWe are seeking a highly organized and proactive Administrative Assistant to support our team with various operational tasks. The ideal candidate will be responsible...

  • Junior Administrative Assistant

    3 days ago

    Angeles City, Central Luzon, Philippines Dynamic Offshore Pty Ltd Full time ₱168,000 - ₱216,000 per year

    Position Title: Junior Administrative AssistantWork Set-up: Work from Office onlySchedule: Monday – Friday, 7:00 AM – 3:30 PM PH Time (30-Minutes Lunch Break)Holidays: Gold Coast, QLD, HolidaysAbout the Role:We are seeking a detail-oriented and motivated Administrative & Recruitment Support Assistant to join our team. The successful candidate will not...

  • Administrative Assistant

    2 days ago

    Angeles City, Central Luzon, Philippines Asian Sourcing Link Phils., Inc. Full time ₱150,000 - ₱250,000 per year

    Job PurposeTo provide administrative assistance and comprehensive support to the Account Director and Sales Team in order to maximize the effectiveness of sales and purchase processes whilst optimizing and upholding client service standardsKey ResponsibilitiesPerform duties within strict timelines.Ensure accuracy of information and correctness of quotation...

  • Administrative Assistant

    3 days ago

    Angeles City, Central Luzon, Philippines Brainbox Full time ₱900,000 - ₱1,200,000 per year

    About BrainboxBrainbox is different to every other BPO. It's not just the amazing culture, strong brand, loyal customers and talented staff - it is deeper than that. The Brainbox core value of 'Always Be Kind' is embedded in every policy, decision, and every day. We develop our people, and the Philippines management team is all Filipinos. Everything we do is...

  • Administrative Assistant

    4 days ago

    Angeles City, Central Luzon, Philippines Brainbox Full time ₱250,000 - ₱400,000 per year

    About BrainboxBrainbox is different to every other BPO. It's not just the amazing culture, strong brand, loyal customers and talented staff - it is deeper than that. The Brainbox core value of 'Always Be Kind' is embedded in every policy, decision, and every day. We develop our people, and the Philippines management team is all Filipinos. Everything we do is...

  • Executive Administrative Assistant

    2 weeks ago

    Angeles City, Philippines ASG Platform Full time

    Job Overview: ASG Platform is looking for a tech-savvy Executive Administrative Assistant to support our executive team. The role involves managing schedules, recruitment coordination, documentation, and process improvements using Google Workspace and AI tools. Key Responsibilities: Manage executive schedules, meetings, and documentation in Google...

  • Administrative Assistant

    2 days ago

    Angeles City, Central Luzon, Philippines Fonerange Communications Inc Full time ₱550 per year

    JOB DESCRIPTION:Receive calls, and direct phone inquiries to the staffPerform a wide variety of secretarial and administrative duties as required.General knowledge of office management practices and proceduresFiling/DocumentationPerform related duties and responsibilities as assigned.JOB REQUIREMENTS:Graduate of any Bachelors...

  • Real Estate Administrative Assistant

    2 weeks ago

    Angeles, Philippines StratifyIQ Full time

    Location: Offshore (Remote) – Must be available Monday–Friday, 8:30 am - 5:00 pm Pacific TimeType: Full-Time, Long-Term OpportunityAbout The RoleWe are seeking a reliable and detail-oriented Real Estate Administrative Assistant to support a brokerage in California. This role is heavily focused on administrative support for agents, marketing coordination,...

  • Administrative Assistant

    2 weeks ago

    Angeles, Philippines Brainbox Full time

    Overview About Brainbox Brainbox is different to every other BPO. It’s not just the amazing culture, strong brand, loyal customers and talented staff - it is deeper than that. The Brainbox core value of ‘Always Be Kind’ is embedded in every policy, decision, and every day. We develop our people, and the Philippines management team is all Filipinos....