Administrative Assistant

3 weeks ago


Angeles, Philippines Brainbox Full time

Overview

Brainbox is different to every other BPO. It’s not just the amazing culture, strong brand, loyal customers and talented staff - it is deeper than that. The Brainbox core value of ‘Always Be Kind’ is embedded in every policy, decision, and every day. We develop our people, and the Philippines management team is all Filipinos. Everything we do is aimed at providing people with a work culture that helps them improve every single day. From unlimited training to HMO benefits from day 1, we want our people to love their what they do and become the best versions of themselves.

We in Brainbox are looking for an Administrative Assistant to perform a variety of administrative tasks.

Qualifications and Experience
  • Bachelor’s degree in business administration or any relevant degree
  • 1-2 years of admin experience
  • Experience balancing multiple work streams simultaneously
Key Duties

RFQs & Quotes

  • Monitor shared folder; log/transfer RFQ data to the spreadsheet.
  • Prepare, format, and send quotes (no pricing calculations required).
  • Maintain version control and daily trackers.

Customer service (email only)

  • Acknowledge, respond, and close out customer email enquiries.
  • Escalate edge cases to the client manager.

Admin & documentation

  • File/organise digital records (RFQs, quotes, invoices).
  • Keep trackers up to date; produce simple internal docs as needed.

Accounts administration (non-bookkeeping)

  • Prepare/process invoices against quotes/completed orders.
  • Match data accurately and follow up on discrepancies with the client team.
Systems & Tools
  • Microsoft Excel (daily) — formulas, formatting, accurate data entry.
  • Outlook — professional email handling.
  • SharePoint/OneDrive (or equivalent) — structured filing, versioning.
  • Basic invoicing/accounting software.
Attributes
  • High attention to detail; steady, methodical worker for repetitive processes.
  • Excellent written English; concise, professional email tone.
  • Process-driven; disciplined with checklists and version control.
  • Proactive in flagging issues early but won’t escalate noise.
  • Reliable throughput; consistent daily updates.
Perks
  • Attractive and competitive salary
  • Tenure-based and Performance-based incentives
  • Paid time off
  • Unlimited cash incentives for hired referrals
  • Engagement and Recognition programs
  • HMO on day 1
  • Work-life balance with a 37.5h week and free weekends
  • International career growth and clients
  • Opportunities to travel abroad
  • Modern air-conditioned offices, located along MacArthur Highway (easy public transportation access), near residences, malls, and restaurants
  • Fun and inclusive working environment and great working culture
  • Dedicated local support with local Management, HR, onboarding, payroll, and ICT
  • Access to unlimited training and micro-competencies to advance your skills

This role is subject to a number of skills and practical tests.

This position is an on-site role at our Pampanga office. Candidates must be willing to work on-site.

#J-18808-Ljbffr

  • Angeles, Philippines FYI Business Coaching Full time

    Get AI-powered advice on this job and more exclusive features. Direct message the job poster from FYI Business Coaching At FYI Business Coaching, we empower emerging small businesses to go from chaotic to streamlined, helping them thrive efficiently from day one. Founded by Ben White — a seasoned mentor, coach, and leader in the mortgage broking and small...


  • Angeles City, Central Luzon, Philippines TOA Global Full time ₱40,000 - ₱60,000 per year

    Administration Assistant | Onsite | Xplan Location: Clark, Onsite Shift: 7:00 AM - 4:00 PM Monday - FridayUnlock your potential At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, Philippines, South Africa, and...


  • Angeles P, Philippines Paragon Global Offshoring Corp. Full time

    Job Overview:We are seeking a General Administrative Assistant who is organized, reliable, and detail-oriented to support our daily operations. The ideal candidate will have at least 1 year of experience in administrative work with exposure to basic accounting tasks such as recording Accounts Payable (AP) and Accounts Receivable (AR), managing Purchase...

  • Graphic Designer

    2 days ago


    Angeles, Philippines Wing Assistant Full time

    Overview Graphic Designer (Remote) Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we’re looking for a Graphic Designer to start immediately! Responsibilities Design content...


  • Angeles City, Central Luzon, Philippines Asian Sourcing Link Phils., Inc. Full time ₱250,000 - ₱500,000 per year

    Job PurposeTo provide administrative assistance and comprehensive support to the Account Director and Sales Team in order to maximize the effectiveness of sales and purchase processes whilst optimizing and upholding client service standardsKey ResponsibilitiesPerform duties within strict timelines.Ensure accuracy of information and correctness of quotation...


  • Angeles, Philippines Wing Assistant Full time

    Please whitelist the domains "lever.co " and "hire.lever.co " with your email provider to make sure you get our emails. Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and...


  • Angeles City, Central Luzon, Philippines Brainbox Full time ₱900,000 - ₱1,200,000 per year

    About BrainboxBrainbox is different to every other BPO. It's not just the amazing culture, strong brand, loyal customers and talented staff - it is deeper than that. The Brainbox core value of 'Always Be Kind' is embedded in every policy, decision, and every day. We develop our people, and the Philippines management team is all Filipinos. Everything we do is...


  • Angeles City, Central Luzon, Philippines Brainbox Full time ₱250,000 - ₱400,000 per year

    About BrainboxBrainbox is different to every other BPO. It's not just the amazing culture, strong brand, loyal customers and talented staff - it is deeper than that. The Brainbox core value of 'Always Be Kind' is embedded in every policy, decision, and every day. We develop our people, and the Philippines management team is all Filipinos. Everything we do is...


  • Angeles City, Philippines ASG Platform Full time

    Job Overview: ASG Platform is looking for a tech-savvy Executive Administrative Assistant to support our executive team. The role involves managing schedules, recruitment coordination, documentation, and process improvements using Google Workspace and AI tools. Key Responsibilities: Manage executive schedules, meetings, and documentation in Google...


  • Angeles City, Central Luzon, Philippines Fonerange Communications Inc Full time ₱550 per year

    JOB DESCRIPTION:Receive calls, and direct phone inquiries to the staffPerform a wide variety of secretarial and administrative duties as required.General knowledge of office management practices and proceduresFiling/DocumentationPerform related duties and responsibilities as assigned.JOB REQUIREMENTS:Graduate of any Bachelors...