Executive Real Estate Virtual Assistant to the Founder

Overview

Company: Truporch Homes

About The Role

Are you an experienced VA ready to move beyond standard tasks and become the strategic backbone of a fast-growing real estate business? This is not just another VA position; it's a partnership. We are looking for a top-tier Executive Real Estate VA to act as the right-hand and force multiplier to the Founder of Truporch Homes. Your mission is to bring order to the fast-paced world of real estate, protecting the Founder's time and energy so he can focus on closing deals, building partnerships, and growing the company. You will be the central hub of his professional and personal world, making a direct impact on the success of the business every single day.

• You are a "Fixer" in a Real Estate World: You see logistical nightmares as puzzles to be solved. A last-minute scheduling conflict for a property viewing or a sold-out flight for a business trip is a challenge you relish and solve with ease.
• You are a Guardian of the Gate: You can manage a high-volume inbox filled with inquiries from agents, clients, and partners. You instantly identify what's important, handle 90% of it yourself, and know exactly what to escalate to the Founder.
• You are an Extension of the Founder: Your written communication is so clear, professional, and aligned with the Founder's tone that you can confidently respond to emails and inquiries on his behalf.
• You have high Emotional Intelligence: You quickly learn the priorities of the business and the preferences of your executive, adapting your approach to anticipate needs before they arise.
• You are an Unwavering Vault: You understand you will be handling highly confidential information about deals, clients, and personal matters, and you operate with absolute discretion and integrity.

• Inbox & Communications Management: Live in the Founder's inbox, acting as the primary gatekeeper to triage, respond, and manage communications with clients, team members, and industry partners.
• Strategic Calendar Management: Master and optimize the Founder's complex and dynamic calendar, scheduling meetings across multiple time zones and ensuring he is always prepared and on time.
• Project & Deal Flow Support: Drive communication and follow-up on key real estate initiatives and deals, ensuring the Founder's priorities are always moving forward and deadlines are met.
• Travel & Logistics Coordination: Handle all professional and personal travel logistics from end-to-end, anticipating needs and solving for disruptions before they happen.
• Personal Support: Manage personal logistics to ensure the Founder's life runs smoothly, including scheduling personal appointments and coordinating tasks.
• Proactive Problem-Solving: Identify and solve administrative and operational bottlenecks within the business before they become problems.

• Proven experience as a high-level Virtual Assistant, Executive Assistant, or Operations Manager, preferably supporting founders or executives.
• Experience in the real estate industry (US, CA, AU, etc.) is a major advantage.
• Exceptional, world-class communication skills in English (both written and verbal).
• Demonstrated ability to solve complex logistical problems with a high degree of autonomy and creativity.
• Tech-savvy and highly proficient with Google Workspace (Gmail, Calendar, Drive) and modern productivity tools.

• Be a Partner, Not a Task-Doer: This is a career-defining role where your strategic input will be valued and essential to our growth.
• Direct Impact: See the immediate results of your work on the success of a growing real estate company.
• Growth Opportunity: Learn the ins and outs of the real estate industry at the highest level, directly alongside the Founder.