Executive Assistant | Personal Assistant

3 days ago

Makati, Philippines TEEMA Solutions Group Full time

Job Overview:
We are seeking a detail-oriented, proactive, and highly organized Personal Assistant / ExecutiveAssistant to support a dentist in managing and growing his professional study club activities. The idealcandidate will have a strong background in healthcare, preferably dentistry, and be capable ofhandling both administrative and research-based tasks. This role requires excellent organizational
skills, strong communication, and the ability to manage multiple priorities independently.


Key Responsibilities:


1. Research & Content Support
• Conduct in-depth research and filter high-quality articles, journals, or publications relevant to
the dental field.
• Organize, archive, and categorize research materials for easy access.
• Assist in refining content by collecting and summarizing relevant PDFs, data, images, and
references for presentations or discussions.
• Filter and organize photos and materials used during study sessions or presentations.
2. Calendar & Time Management
• Proactively manage the dentist’s calendar, ensuring alignment with clinical schedules and
study club activities.
• Schedule meetings, webinars, and study sessions with external parties or internal
stakeholders.
• Provide timely reminders and buffer time for transitions between appointments and sessions.
3. Administrative Assistance
• Organize digital files and folders related to study club activities.
• Maintain a structured documentation system for references, meeting notes, presentation
materials, and correspondence.

• Collect data and assist in formatting, organizing, and presenting information for various club-
related tasks.

4. Communication & Coordination
• Draft and respond to emails on behalf of the dentist when necessary.
• Act as a liaison with event organizers, club members, vendors, and other stakeholders (as
responsibilities evolve).
• Maintain professional and timely communication.
5. Future-Forward Tasks (Optional but Advantageous)
• Potential involvement in managing or posting to social media platforms related to study club
updates or event highlights (e.g., Instagram, LinkedIn).
• Assist with creating and curating content for online visibility and professional branding (if
requested).
Qualifications:
• Preferred: Background in healthcare, particularly dentistry (e.g., dental assistant, hygienist,
dental admin support).
• Proven experience as a Personal Assistant, Executive Assistant, Virtual Assistant, or
similar role.
• Strong research skills and familiarity with academic articles or dental publications.
• Proficient in using cloud storage platforms (Google Drive, Dropbox), Google Workspace or
Microsoft Office.
• Experience with calendar tools (e.g., Google Calendar, Calendly, Outlook).

• Excellent written and verbal communication skills.
• High level of discretion, reliability, and professionalism.
• Ability to work independently and handle multiple tasks effectively.
• Attention to detail, especially when dealing with academic materials and professional
communications.
Nice to Have:
• Basic understanding of dental terms, procedures, and professional development in dentistry.

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