Administrative Specialist/Assistant
3 weeks ago
On-site - Rizal 1-3 Yrs Exp Bachelor Full-time
Job Description- Office Administration:
- Manage daily office operations, including maintaining office supplies, equipment, and ensuring a tidy workspace.
- Handle scheduling, including appointments, meetings, and team calendars.
- Organize and maintain digital and physical filing systems.
- Client Support:
- Act as a liaison between clients and consultants, managing communication and ensuring timely follow-up.
- Prepare and format proposals, contracts, and reports for client presentations.
- Address client inquiries and escalate issues as needed.
- Document Preparation:
- Draft, edit, and proofread correspondence, presentations, and other business documents.
- Compile data and prepare reports for internal and client use.
- Event and Meeting Coordination:
- Organize team meetings, client sessions, and workshops, including booking venues and preparing materials.
- Record and distribute meeting minutes.
- Finance and Record Management:
- Assist in tracking invoices, payments, and other financial records.
- Maintain accurate records of projects, client details, and correspondence.
- Team Support:
- Coordinate travel arrangements for consultants, including transportation and accommodations.
- Assist in onboarding new team members and providing orientation on office procedures.
- Education and Qualifications:
- Education: High school diploma or equivalent; an associate or bachelor’s degree in Business Administration or a related field is preferred.
- Experience: Previous experience in an administrative role, preferably in a consultancy or professional services environment.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management or CRM software.
- Communication Skills: Excellent written and verbal communication skills to interact with clients and team members professionally.
- Organization: Strong multitasking abilities and attention to detail to manage various administrative tasks efficiently.
- Problem-Solving: Proactive approach to identifying and resolving issues.
- Interpersonal Skills: Ability to build positive relationships with clients, consultants, and team members.
-
Administrative Specialist/Assistant
3 weeks ago
Rizal, Philippines CBM FLUID SOLUTIONS OPC - Cainta Full timeOverview General Office Support Responsibilities Answer and direct phone calls. Greet and assist visitors. Maintain office supplies and equipment. Assist with filing, photocopying, and other clerical tasks. Schedule meetings and appointments. Prepare and distribute correspondence (memos, letters, emails). Assist with travel arrangements (bookings,...
-
HR Specialist
3 weeks ago
Rizal, Philippines TalentPop App Full timeWe’re Hiring: HR Specialist - Administrator TalentPop is seeking an HR Specialist - Administrator to join our HR Department. This role is ideal for HR professionals who want to grow their career and contribute to a people-first, high-performing team. Position Details Role: HR Specialist - Administrator Team: HR Department Status: Full-time What You’ll Be...
-
Administrative Specialist/Assistant
3 weeks ago
Rizal, Philippines Proscheme Inc. - Cainta Full timeResponsibilities Serve as the main point of contact for clients, addressing inquiries professionally Manage schedules, appointments, and meetings for internal teams and clients. Handle office coordination, including supplies, logistics, and maintaining organized workspaces. Maintain client files, prepare documents, and assist with reporting. Draft...
-
Administrative Specialist/Assistant
3 weeks ago
Rizal, Philippines Avanteph Staffing and Consultancy Inc. Full timeOverview We are looking for an Administrative Assistant who will provide direct support to the CEO and COO. The role involves coordinating projects from start to finish, managing client and vendor communications, and handling bookkeeping-related tasks. Responsibilities Report directly to the CEO & COO, providing day-to-day administrative support. Coordinate...
-
Administrative Specialist/Assistant
3 weeks ago
Rizal, Philippines NABAJA BUILDERS Full timeThe Administrative Assistant is responsible for performing a variety of administrative tasks, including managing communications, organizing schedules, and maintaining office systems. This position requires strong organizational , communication and multi tasking skills to support the efficient functioning of the office. Responsibilities Office Administration...
-
Administrative Specialist/Assistant
3 weeks ago
Rizal, Philippines (TACS) Triple A Consultancy Services Co Full timeOverview Provide administrative support to enhance office efficiency. Manage scheduling, correspondence, and document preparation. Assist clients with data organization and requirements Handle inquiries and communicate effectively with staff and clients. Maintain filing systems and ensure compliance with company policies. Make detailed reports regarding...
-
HR Specialist/Assistant
1 week ago
Rizal, Philippines Pick-Up and Go Express Logistics, Inc. Full timeHR Specialist/Assistant Pick-Up and Go Express Logistics, Inc. ₱15-20K (Monthly) – On-site, Rizal | 1-3 Years Experience | Bachelor | Full-time Job Description We are seeking an HR Specialist/Assistant to support our growing team. The role involves recruiting, onboarding, documentation, benefits administration, and employee relations. Responsibilities...
-
Administrative Specialist/Assistant
3 weeks ago
Rizal, Philippines Karangalan Wet and Dry Market Cooperative Full timeOverview Calendar Management: Manage and maintain complex calendar, including scheduling meetings, appointments, and travel arrangements. Proactively identify and resolve potential scheduling conflicts. Coordinate travel arrangements, including booking flights, hotels, and ground transportation. Communication Draft, edit, and proofread correspondence,...
-
Administrative Specialist/Assistant
3 weeks ago
Rizal, Philippines Village East Homeowners Association Inc. Full timeAdministrative Duties: Financial Management: Oversee the HOA's budget, collect dues and assessments, process payments, and prepare financial reports. Record Keeping: Maintain accurate records of homeowners, property information, meeting minutes, and other relevant documents. Communication: Communicate with homeowners effectively through newsletters, emails,...
-
Administrative Specialist/Assistant
3 weeks ago
Rizal, Philippines FRCTS Corp. Full timeOversee daily office operations, including correspondence, scheduling, and maintaining records. Manage documentation, including contracts, permits, invoices, and employee records. Assist project teams by preparing reports, organizing meetings, and tracking project timelines. Coordinate with suppliers, contractors, and other stakeholders for procurement and...