Executive Assistant

3 hours ago

Makati, Philippines Security Bank Corporation Full time

Get AI-powered advice on this job and more exclusive features. The Executive Assistant provides logistical and administrative support to the assigned Head in order to help him/her carry out his/her roles and responsibilities with greater ease. Principal Duties and Responsibilities Coordinates and facilitates the superior’s daily calendar of activities by arranging and scheduling meetings, appointments and conferences; Prepares and compiles materials for these meetings Prepares management reports, presentation materials and other reportorial requirements and conducts research work when necessary; Obtains data or information and follow-up pending matters with other units/persons as instructed Handles outgoing correspondences including composing business correspondences in response to incoming mails and inquiries; Receives and screens incoming calls, correspondences, and visitors to determine priority matters for the superior’s attention and/or for referral to appropriate staff; Reviews, proofreads and edits documents prepared for signature and approval Makes travel arrangements and prepares itineraries for business trips; Assists in the preparation of reimbursements of business representation and other expenses Acts as liaison between the supervisor and other executives, transmitting directives, instructions and assignments and to follow-up on status of assignments Safekeeps and maintains office records in accordance with the Bank's retention and information system to provide easy access to needed information Adheres to updated policies and adapts work processes accordingly; Proactively recommends process improvements that will contribute to a more efficient service delivery Job Qualifications Years of Related Experience : 2 years and up Knowledge on administrative and clerical tasks, including office management and administrative procedures Able to communicate effectively with all levels of the organization and external parties Strong organizational and time management skills Excellent written and verbal communication skills Proficiency with Microsoft Office Suite Experience managing calendars, scheduling meetings, and coordinating travel arrangements Strong attention to detail and ability to multitask Able to manage workload and assignments in order to meet work unit and project objectives and deadlines Resourceful Seniority Level Associate Employment Type Full-time Job Function Administrative (Banking) Location: Makati, National Capital Region, Philippines #J-18808-Ljbffr

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