Executive Assistant To Ceo

Share Job Description Employee Recognition and Rewards Anniversary Gifts, Annual Appraisal, Holiday Gifts, Incentives Government Mandated Benefits Company Equipment, Employee Discount, Parking Space Professional Development Job Training, Professional Development Bereavement Leave, Maternity & Paternity Leave, Sick Leave, Vacation Leave Job Title: Executive Assistant to the CEO - External Role Overview: The Executive Assistant – External acts as the strategic extension of the CEO, managing external communications, events, and public-facing initiatives. This high-impact role supports the CEO’s visibility, effectiveness, and brand representation by coordinating public relations, overseeing partnerships, evaluating project performance, and facilitating executive engagements. The ideal candidate is a polished communicator, relationship-builder, and organized professional capable of representing the CEO across diverse platforms. Key Responsibilities: Handle and respond to external communications, emails, and public statements on behalf of the CEO Manage the CEO’s calendar, including meetings, events, and external commitments Represent the CEO during public functions, events, and corporate meetings Plan, organize, and execute exhibits, pop-ups, launches, and brand activations Evaluate project deliverables and compile performance reports, particularly for incentive assessments Propose strategic event concepts and initiate collaborative opportunities Maintain professional relationships with partners, sponsors, and stakeholders Document and lead discussions in internal management meetings (ManComm/LeadComm) Serve as a publicist for the CEO, maintaining alignment with Genteel Home’s brand voice Exceptional verbal and written communication High level of discretion and emotional intelligence Strong organizational and time management skills Public relations and brand management acumen Strategic and proactive problem-solving approach Ability to multitask and work independently Professional grooming, poise, and self-presentation Key Result Areas: Timely coordination of CEO’s external schedule and affairs Effective execution of brand-aligned events and activations Comprehensive performance evaluations of project teams Innovative event proposals and partnership opportunities Enhanced brand representation and CEO visibility Key Performance Indicators: Email/Inquiries: 95% responded to within 24 hours Scheduling: 100% of meetings/events prepared at least 1 day prior Brand Consistency: 100% alignment with brand voice Event Delivery: 100% on-time and per checklist Event Proposals: Minimum of 3 strategic ideas per quarter Reporting: 100% submission within 5 days post-project Evaluation Impact: 90% usefulness rating from CEO or team leads Partner Retention: 90% of partners remain engaged quarterly New Collaborations: Minimum 2 secured per quarter Minutes of Meetings: 100% submitted within 24 hours Strategic Contributions: At least 1 key initiative per month Working Days and Hours: Monday to Thursday 8:30 AM - 7:30 PM Friday 8:30 AM - 5:30 PM Saturday and Sunday Rest Days Qualifications: Bachelor’s degree in Communications, Marketing, Public Relations, Business Administration, or related field Minimum 3 years of experience in executive support, PR, or strategic communications Demonstrated expertise in event planning, external affairs, or client-facing roles Excellent written and verbal communication skills Proficiency in office productivity tools and project tracking systems Required Documents Resume/Biodata NBI Clearance Police Clearance Employment Certificate Other Clearances Transcript of Records Seminars/Training Certificates Application Form (Optional) NSO / PSA - Birth Certificate NBI No. TIN No. SSS No. PAG-IBIG No. PhilHealth No. Marriage Certificate Birth Certificate of Family Members Medical Certificate Key Skills Presentation Problem Solving Skills Project Manager Analytical Skills Excellent Communication Skills Strong Work Ethic Time Management Multitasking Attention to Details Written and Verbal Communication Skills #J-18808-Ljbffr