HR Shared Services Specialist

Come join Analog Devices (ADI) – a place where Innovation meets Impact. For more than 55 years, Analog Devices has been inventing new breakthrough technologies that transform lives. At ADI you will work alongside the brightest minds to collaborate on solving complex problems that matter from autonomous vehicles, drones and factories to augmented reality and remote healthcare.ADI fosters a culture that focuses on employees through beneficial programs, aligned goals, continuous learning opportunities, and practices that create a more sustainable future.**About Analog Devices**Analog Devices, Inc. (NASDAQ: ) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, and software technologies into solutions that help drive advancements in digitized factories, mobility, and digital healthcare, combat climate change, and reliably connect humans and the world. With revenue of more than $9 billion in FY24 and approximately 24,000 people globally, ADI ensures today's innovators stay Ahead of What's Possible. Learn more at and on and .We are looking for a highly motivated HR Operations Specialist to join our Global Business Services (GBS) NAMEUR Front Office team and will work in night shift. This role delivers front-line HR support through multiple channels and plays a key part in resolving inquiries, coordinating transactions, and maintaining HR documentation. The ideal candidate is customer-focused, detail-oriented, and well-versed in HR systems such as ServiceNow, Workday, and other enterprise tools. This position will be based in our BGC office. Candidates with a strong background in background screening, onboarding process, and ServiceNow and Workday system enhancements will be highly preferred.**Key Qualifications**•**Competencies**•HR or Shared Services Environment•Technical Knowledge in using MS Applications•Stakeholder Management knowledge•Knowledge in Workday, Service Now, Onboarding, Background Screening and I9 Process•**Behavior**•Comfortable working with HR Business Partners and other stakeholders•Team Player and can work in minimal supervision**Education and Experience**•University Degree•0-2 years of HR / HR Shared Services Experience•Semicon industry experience preferred but not required**Key Responsibilities****Employee Support & Issue Resolution*** Serve as the first point of contact for HR inquiries from employees and managers via ServiceNow, email, phone, messaging platforms, and in-person interactions.* Provide accurate, complete, and timely guidance on HR processes, policies, and systems.* Escalate complex requests and partner with SMEs, regional/global HR teams, or COEs as needed.**System Usage & Case Management*** Use ServiceNow to manage HR tickets and workflows, ensuring SLA compliance and documentation accuracy.* Support transactions and inbox monitoring in Workday and other HR systems.* Maintain audit-ready case records and contribute to knowledge-sharing efforts.**HR Transactions, Document Issuance & Communication Support*** Process a variety of HR-related requests, including employee self-service and manager-initiated changes (e.g., job details, supervisor updates).* Prepare and issue **Certificates of Employment (COE)**, **visa letters**, and **guarantee letters**, ensuring accuracy and adherence to global/local requirements.* Collect, validate, and route HR forms and documentation for downstream processing; ensure timely tracking and action for submitted documents.* Coordinate and manage preparation of **broadcast email requests**, including documentation, approvals, and on-time release.* Support **SharePoint Online page creation and content management** for internal HR resources and employee access.* Manage **201 file documentation** and handle requests in compliance with internal records management standards.* Support and coordinate **background screening**, **I-9 verification**, and **onboarding transactions**, in partnership with global SMEs and third-party vendors.**Knowledge, Process Support & Continuous Improvement*** Maintain and enhance internal documentation, FAQs, and knowledgebase articles to ensure consistent and accurate service delivery.* Track and report individual KPIs; contribute to the team’s performance scorecard and operational insights.* Participate in user acceptance testing (UAT), system enhancement efforts (e.g., ServiceNow and Workday), and process improvement initiatives.* Collaborate with global and regional counterparts to ensure alignment in tools, process execution, and documentation standards.**What We're Looking For*** Experience in an HR shared services, contact center, or employee support environment.* Proficiency in using **ticketing tools** like ServiceNow and **HR systems** such as Workday.* Knowledge of **background screening**, **I-9 verification**, and **onboarding processes**, especially in a global setup.* Ability to manage and update content using **SharePoint Online** or similar platforms.* Strong communication skills and a customer-focused approach.* Excellent organizational and time management skills; able to handle multiple priorities in a fast-paced environment.* High attention to detail and strong documentation practices.*For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position – except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) – may have to go through an export licensing review process.**Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.*Job Req Type: Graduate JobRequired Travel: Yes, 10% of the time
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