Commercial Sales

Commercial Sales & Leasing Administration Support Officer (Australian Client/Day Shift) 2 days ago Be among the first 25 applicants Brainbox is different from every other BPO.It’s not just the amazing culture, strong brand, loyal customers and talented staff - it is deeper than that.The Brainbox core value of‘Always Be Kind’is embedded in every policy, decision, and every day.We develop our people, and the Philippines management team is all Filipinos.Everything we do aims to provide people with a work culture that helps them improve every single day. From unlimited training to HMO benefits from day 1, we want our people to love what they do and become the best versions of themselves. We are looking for a Commercial Sales & Leasing Administration Support Officer to provide high-level administrative, marketing, and client-service support across commercial sales and leasing. Responsibilities Property & listing admin for commercial properties Prepare and maintain listings on internal systems and portals (e.g., Commercial Real Estate, Realcommercial.com.au). Maintain complete property files (authorities, titles, plans, keys register). Build IMs, brochures, data packs; track ad spend vs budget; process adjustments/withdrawals promptly. Contract & lease admin Prepare standard contracts/offers/lease docs as directed. Liaise with solicitors/settlement agents/property managers to hit deadlines. Track milestones (acceptance, DD, finance, execution). Manage execution packs and e-signing (DocuSign). Handle confidentiality and privacy correctly. Finance & compliance admin Prepare commission sheets for review. Follow trust accounting procedures; keep audit‑ready records. Marketing & client support Coordinate photos, floor plans, signage, website and social listings. Draft ad copy aligned to brand. Triage/respond to landlord/tenant/buyer enquiries within SLA. Assist proposals/pitches/market appraisals. CRM & systems Maintain CRM (e.g., Re‑Leased, MRI, Box+Dice, Rex); ensure clean data and activity logs. Generate reports/dashboards for sales meetings. Keep digital filing current and logically stored. Team & office support Coordinate access/keys/inspections. Suggest and implement process improvements. CRM: Re‑Leased, MRI, Box+Dice, Rex. Portals/marketing: Commercial Real Estate, Realcommercial.com.au; company website + socials; Canva or Adobe InDesign. E‑signing: DocuSign. Office: Microsoft 365 (Word/Excel/PowerPoint/Outlook); Teams/SharePoint. Trust/PM systems (nice‑to‑have): Property Tree, PropertyMe, Console. Must have attributes Meticulous attention to detail; zero‑defect mindset on documents. Organised, deadline‑driven, proactive communicator. Clear written English; confident, professional email tone with Australian clients. Handles sensitive information discreetly; understands compliance expectations. Process thinker who suggests improvements and follows through. Attractive and competitive salary Tenure‑based and Performance‑based incentives Paid time off Unlimited cash incentives for hired referrals Engagement and Recognition programs Work‑life balance with a 37.5h week and free weekends International career growth and clients Opportunities to travel abroad Modern air‑conditioned offices, located along MacArthur Highway (easy public transportation access), near residences, malls, and restaurants Fun and inclusive working environment and great working culture Dedicated local support with local Management, HR, onboarding, payroll, and ICT Access to unlimited training and micro‑competencies to advance your skills This role is subject to a number of skills and possible online practical tests. This position is an onsite role at our Pampanga office. Candidate must be willing to work on‑site. Seniority level Entry level Employment type Full‑time Job function Sales and Business Development Industries Business Consulting and Services Referrals increase your chances of interviewing at Brainbox by 2x #J-18808-Ljbffr