Virtual Executive Assistant

7 days ago

Pasig, Philippines Asiatel Outsourcing Full time

Overview We are currently looking for a VIRTUAL EXECUTIVE ASSISTANT who will provide high-level global support to multiple top-level executives (2–3 CEOs and other senior officials) from our North America-based clients. Job Responsibilities Manage executive calendars, coordinate global meetings, and handle complex scheduling across time zones. Provide seamless support to multiple CEOs and senior executives with competing priorities. Organize international and domestic travel arrangements (flights, hotels, transportation). Prepare, maintain, and optimize presentations, reports, and internal documents. Assist with bookkeeping and financial tracking using QuickBooks or similar software. Develop and maintain executive-level dashboards, trackers, and project management systems. Utilize AI tools to automate workflows, generate insights, build simple applications, and enhance productivity . Support with app building, automation, and presentation creation (PowerPoint, Google Slides, AI-enhanced tools). Handle confidential and sensitive information with utmost professionalism. Act as a liaison for executives in communications with international clients, stakeholders, and internal teams. Manage expense reports and support finance-related tasks. Job Qualifications Minimum 3 years of experience as an Executive Assistant or similar role. Willing to report onsite in Ortigas Center, Pasig . Proven ability to support multiple executives/CEOs simultaneously. Strong background in calendar management, travel coordination, and bookkeeping . Proficient in QuickBooks or other accounting software. Advanced AI exposure with the ability to use AI for task automation, app building, and content creation. Highly skilled in Google Workspace, Microsoft Office Suite, and collaboration platforms (Zoom, Slack, Trello, Asana, Calendly). Strong organizational, multitasking, and problem-solving skills. Excellent communication skills (written and verbal). High level of discretion and integrity when handling confidential matters. Self-starter with the ability to thrive in a fast-paced and global work environment . Job Perks and Incentives Competitive salary package Dynamic and collaborative work environment Direct exposure to top-level executives and global leadership Opportunities to expand skills in AI-powered tools and advanced productivity systems Additional Details Seniority level : Mid-Senior level Employment type : Full-time Job function : Administrative Industries : Outsourcing and Offshoring Consulting #J-18808-Ljbffr

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