Executive Virtual Assistant

5 days ago

Pasig, Philippines Inside Out Full time

Executive Virtual Assistant We are looking for a highly organized, detail-oriented, and proactive Executive Assistant to provide full-time remote support to two business partners. This role involves managing administrative, operational, and logistical tasks, ensuring that business and personal matters are handled efficiently and on time. The ideal candidate is professional, self-sufficient, and experienced in supporting executives at a high level. You should be able to communicate effectively with external stakeholders such as lawyers and accountants, manage sensitive information with discretion, and leverage digital and AI tools to improve productivity. This position is ideal for a high-caliber professional seeking a stable, long-term opportunity to become an integral part of a fast-paced executive team. Key Responsibilities Administrative & Operational Support Serve as the main point of coordination for all administrative and organizational tasks. Manage and prioritize email correspondence and communications between partners and external professionals (lawyers, accountants, vendors, etc.). Prepare and maintain financial documents such as expense reports, invoices, and payment records. Conduct quick online research and prepare materials for meetings and business tasks. Use and recommend productivity tools for task tracking, documentation, and workflow management. Travel & Logistics Management Complex Travel Planning: Manage all aspects of frequent business and personal travel for both partners, including booking flights, setting reservations, and coordinating ground transportation (e.g., ensuring a car is ready upon airport landing). Appointment Management: Schedule and manage business appointments and follow-ups. Professional Representation Stakeholder Interaction: Represent the partners professionally in all communications, including phone calls (via VoIP, such as RingCentral), text, Slack, and email. Virtual Meetings: Attend virtual meetings (e.g., Zoom calls) with the partners and their contacts to take notes, manage follow-up action items, and maintain a highly presentable and professional appearance and setting. Confidentiality & Security: Handle sensitive business and personal data with the utmost security, privacy, and discretion. Qualifications & Skills Proven experience as an Executive Assistant, ideally in a remote capacity, with exposure to both business and personal administrative tasks. Exceptional organizational skills, high attention to detail, and a proactive mindset. Must be proficient in working with spreadsheets/basic accounting knowledge necessary for expense reports. Must possess reliable, high-speed internet and the necessary high-quality hardware/computer capable of running business software and participating in professional video calls. A reliable backup internet plan is essential. Excellent verbal and written English fluency is mandatory. We seek a professional with a compatible personality who can integrate seamlessly into the company culture. #J-18808-Ljbffr

  • Executive Virtual Assistant

    4 days ago

    Pasig, National Capital Region, Philippines Transpeed Communications Full time ₱900,000 - ₱1,200,000 per year

    About the RoleTranspeed Communications is looking for an experienced Executive Virtual Assistant to provide high-level administrative and executive support to our senior leadership team. This role is fully onsite at our Ortigas, Pasig City office.Key ResponsibilitiesManage complex calendars, meetings, and travel arrangementsDraft and proofread...

  • Virtual Executive Assistant

    5 days ago

    Pasig, Philippines Asiatel Outsourcing Full time

    Overview We are currently looking for a VIRTUAL EXECUTIVE ASSISTANT who will provide high-level global support to multiple top-level executives (2–3 CEOs and other senior officials) from our North America-based clients. Job Responsibilities Manage executive calendars, coordinate global meetings, and handle complex scheduling across time zones. Provide...

  • Virtual Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Asiatel Outsourcing Full time ₱1,200,000 - ₱2,400,000 per year

    We are currently looking for a VIRTUAL EXECUTIVE ASSISTANT who will provide high-level global support to multiple top-level executives (2–3 CEOs and other senior officials) from our North America-based clients.Job OverviewWe are seeking a  highly experienced, tech-savvy, and detail-oriented EXECUTIVE ASSISTANT  to deliver administrative,...

  • Virtual Executive Assistant

    3 weeks ago

    Pasig, Philippines Buscojobs Full time

    Overview Virtual Executive Assistant – Remote Posted 103 days ago Permanent • This is a remote position. Bezla.com LLC is a U.S.-based global hotel sales and marketing management company operating branded full- and select-service hotels, resorts, convention centers, and independently owned hotels. The company’s platforms and capabilities are aimed at...

  • Insurance Verification and Authorization Specialist

    2 weeks ago

    Pasig, Philippines Virtual Rockstar Careers Full time

    Insurance Verification and Authorization Specialist - Virtual Assistant Virtual Rockstar is hiring an Insurance Verification & Authorization Specialist on behalf of a privately owned physical therapy practice that provides health, fitness, and wellness services to community athletes of all ages and abilities. The Insurance Verification & Authorization...

  • Virtual Assistant

    4 weeks ago

    Pasig, Philippines Nityo Infotech Full time

    Salary: 50,000 Location: Pasig City Set up: Hybrid (50% capacity on a monthly basis) Schedule: 3:00 pm to 12 midnight QUALIFICATIONS: - Bachelor's degree holder - At least 4 years of extensive experience as Virtual Assistant, Executive Assistant, or relevant field. - Very strong command of English (both verbal and written). - Experience in calendar...

  • Executive Assistant with a Construction background

    3 weeks ago

    Pasig, Philippines Virtual Assist Full time

    Executive Assistant with a Construction background We are seeking a highly organized and proactive Executive Assistant with experience in the construction industry to provide both administrative and operational support to leadership. This role requires someone who can seamlessly balance traditional executive assistant responsibilities with light project...

  • Virtual Assistant

    7 days ago

    Pasig, National Capital Region, Philippines KDCI Outsourcing Full time ₱900,000 - ₱1,200,000 per year

    Job SummaryKDCI Outsourcing is seeking a Virtual Assistant – Partnership Specialist to strengthen client relationships and support partnership activities. This role focuses on handling inbound inquiries, conducting service demos, preparing proposals, and ensuring timely follow-ups with clients. The ideal candidate is highly organized, detail-oriented, and...

  • Virtual Assistant

    4 weeks ago

    Pasig City, Philippines Risewave Consulting Inc. Full time

    Required Qualifications: - Bachelor's degree holder - At least 4 years of extensive experience as Virtual Assistant, Executive Assistant, or relevant field. - Very strong command of English (both verbal and written). - Experience in calendar management, travel arrangements, and meeting coordination. - Provided support to international clients and C-suite...

  • Virtual Assistant

    2 weeks ago

    Pasig Central Post Office, Philippines NAIS Full time ₱450,000 - ₱600,000 per year

    About the RoleWe are seeking a highly organized and proactive Virtual Assistant to support our Director and Project Manager with daily administrative and operational tasks. The successful candidate will play a key role in managing communication, prioritizing emails, scheduling calendars, and liaising with clients. A background or understanding of...