Executive Virtual Assistant

4 weeks ago

Pasig, Philippines Inside Out Full time

Executive Virtual Assistant We are looking for a highly organized, detail-oriented, and proactive Executive Assistant to provide full-time remote support to two business partners. This role involves managing administrative, operational, and logistical tasks, ensuring that business and personal matters are handled efficiently and on time. The ideal candidate is professional, self-sufficient, and experienced in supporting executives at a high level. You should be able to communicate effectively with external stakeholders such as lawyers and accountants, manage sensitive information with discretion, and leverage digital and AI tools to improve productivity. This position is ideal for a high-caliber professional seeking a stable, long-term opportunity to become an integral part of a fast-paced executive team. Key Responsibilities Administrative & Operational Support Serve as the main point of coordination for all administrative and organizational tasks. Manage and prioritize email correspondence and communications between partners and external professionals (lawyers, accountants, vendors, etc.). Prepare and maintain financial documents such as expense reports, invoices, and payment records. Conduct quick online research and prepare materials for meetings and business tasks. Use and recommend productivity tools for task tracking, documentation, and workflow management. Travel & Logistics Management Complex Travel Planning: Manage all aspects of frequent business and personal travel for both partners, including booking flights, setting reservations, and coordinating ground transportation (e.g., ensuring a car is ready upon airport landing). Appointment Management: Schedule and manage business appointments and follow-ups. Professional Representation Stakeholder Interaction: Represent the partners professionally in all communications, including phone calls (via VoIP, such as RingCentral), text, Slack, and email. Virtual Meetings: Attend virtual meetings (e.g., Zoom calls) with the partners and their contacts to take notes, manage follow-up action items, and maintain a highly presentable and professional appearance and setting. Confidentiality & Security: Handle sensitive business and personal data with the utmost security, privacy, and discretion. Qualifications & Skills Proven experience as an Executive Assistant, ideally in a remote capacity, with exposure to both business and personal administrative tasks. Exceptional organizational skills, high attention to detail, and a proactive mindset. Must be proficient in working with spreadsheets/basic accounting knowledge necessary for expense reports. Must possess reliable, high-speed internet and the necessary high-quality hardware/computer capable of running business software and participating in professional video calls. A reliable backup internet plan is essential. Excellent verbal and written English fluency is mandatory. We seek a professional with a compatible personality who can integrate seamlessly into the company culture. #J-18808-Ljbffr

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