Virtual Executive Assistant

1 week ago

Pasig, National Capital Region, Philippines Asiatel Outsourcing Full time ₱1,200,000 - ₱2,400,000 per year

We are currently looking for a 
VIRTUAL EXECUTIVE ASSISTANT
 who will provide 
high-level global support
 to multiple top-level executives (2–3 CEOs and other senior officials) from our North America-based clients.

Job Overview

  • We are seeking a 
    highly experienced, tech-savvy, and detail-oriented EXECUTIVE ASSISTANT
     to deliver administrative, operational, and strategic support. The ideal candidate has at least 
    3 years of experience as an Executive Assistant
    , possesses 
    strong AI exposure
    , and is comfortable working onsite in our 
    Ortigas, Pasig office
    . You will play a crucial role in managing complex schedules, supporting financial/bookkeeping tasks, creating impactful presentations, and leveraging AI tools to streamline processes and build applications for executive use.

Job Responsibilities

  • Manage executive calendars, coordinate global meetings, and handle complex scheduling across time zones.
  • Provide seamless support to 
    multiple CEOs and senior executives
     with competing priorities.
  • Organize international and domestic travel arrangements (flights, hotels, transportation).
  • Prepare, maintain, and optimize presentations, reports, and internal documents.
  • Assist with 
    bookkeeping and financial tracking
     using QuickBooks or similar software.
  • Develop and maintain executive-level dashboards, trackers, and project management systems.
  • Utilize 
    AI tools to automate workflows, generate insights, build simple applications, and enhance productivity.
  • Support with 
    app building, automation, and presentation creation
     (PowerPoint, Google Slides, AI-enhanced tools).
  • Handle confidential and sensitive information with utmost professionalism.
  • Act as a liaison for executives in communications with international clients, stakeholders, and internal teams.
  • Manage expense reports and support finance-related tasks.

Job Qualifications

  • Minimum 
    3 years of experience
     as an Executive Assistant or similar role.
  • Willing to report onsite in Ortigas Center, Pasig.
  • Proven ability to support 
    multiple executives/CEOs
     simultaneously.
  • Strong background in 
    calendar management, travel coordination, and bookkeeping
    .
  • Proficient in QuickBooks or other accounting software.
  • Advanced AI exposure
     with the ability to use AI for task automation, app building, and content creation.
  • Highly skilled in Google Workspace, Microsoft Office Suite, and collaboration platforms (Zoom, Slack, Trello, Asana, Calendly).
  • Strong organizational, multitasking, and problem-solving skills.
  • Excellent communication skills (written and verbal).
  • High level of discretion and integrity when handling confidential matters.
  • Self-starter with the ability to thrive in a 
    fast-paced and global work environment
    .

Job Perks and Incentives

  • Competitive salary package
  • Dynamic and collaborative work environment
  • Direct exposure to 
    top-level executives and global leadership
  • Opportunities to expand skills in 
    AI-powered tools and advanced productivity systems

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