Executive Assistant | Xero

1 week ago

Metro Manila Philippines Buscojobs Full time

Executive Assistant – AU Market Experience (Xero)

Location: On-site – Taguig, Philippines

Job Description

The Executive Assistant provides comprehensive support to high-level executives and ensures smooth daily operations. They manage the executive's schedule, coordinate meetings, anticipate needs, and handle confidential information with discretion. They organize information flow, maintain effective communication with internal teams, clients, and external partners, and assist in preparing reports, presentations, and other documents to support strategic decision-making.

Responsibilities

  • Provide senior-level executive administrative support.
  • Schedule and manage calendars and travel across time zones, including flight bookings, accommodations, ground transportation, and visa/permit requirements (if required).
  • Draft and prepare executive-level correspondence (emails, presentations, reports, and other documents).
  • Coordinate materials for meetings (agendas, minutes, presentations) and ensure smooth logistics for internal and external meetings.
  • Assist with coordination of international and domestic marketing assets for project launches and marketing.
  • Manage and reconcile expenses, including creating and submitting expense reports.
  • Assist in planning corporate events, conferences, retreats, and other occasions.
  • Research, gather data, and prepare executive-level reports and presentations.
  • Organize and maintain documents and files for easy access and retrieval.
  • Support various special projects and assignments aligned with executive objectives.
  • Collaborate with the global EA network and cover colleagues as needed.
  • Develop and maintain effective relationships with external clients and internal colleagues.
  • Handling ad hoc duties (e.g., arranging IT support, signing of key documents, assisting new joiners).
  • Safeguard confidential information and maintain discretion in handling sensitive matters.
  • Build positive relationships with stakeholders and adapt to changing priorities with professionalism.

What you need to have

  • Bachelor’s degree or equivalent experience preferred.
  • 2–3 years of executive assistant experience supporting high-level executives (in-country, regional, or global).
  • Proven ability to handle confidential information discreetly.
  • Experience in design and marketing is essential.
  • Strong communication skills across multiple platforms (email, text, in-person, video).
  • Excellent presentation skills; familiarity with InDesign, Canva, and Eloqua is an advantage.
  • Tech-savvy with Microsoft Office, Adobe Acrobat and/or Bluebeam, Webex, Zoom, etc.
  • Ability to work across multiple time zones.

Equity and inclusion: JLL Privacy Notice and Equal Opportunity statements apply; we encourage applicants of all backgrounds.

#J-18808-Ljbffr

  • Xero/Bookkeeping VA

    2 weeks ago

    Philippines Talentview for Leading Edge Executive Talent Search Inc. Full time ₱120,000 - ₱240,000 per year

    Job Title: Bookkeeping VAExpected Start date: ASAPRate per hour: 6AUDJob Role Overview:VA is required to code and prepare client accounts to BASJob ResponsibilitiesCompleting the setup of my XERO file for one of my companiesSetting up the employee (myself) within itSetting up STP and Super auto payments through XERORaising monthly invoices and sending to the...

  • Assistant (Executive Or Relief)

    3 weeks ago

    , Metro Manila, Philippines Buscojobs Full time

    Overview Assistant Executive Or Relief jobs in Manila. Locations include Muntinlupa, Taguig, and other areas in National Capital Region. Posted today or recently. Multiple postings from Ekxinum Inc. and Bezla.com LLC and other employers. Junior/Executive Assistant to SVP/President/CEO Location: Muntinlupa City, National Capital Region Job Description ...

  • Executive Assistant, Growth Opportunities

    3 weeks ago

    , Metro Manila, Philippines Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • 34 - Executive Assistant

    3 weeks ago

    , Metro Manila, Philippines Buscojobs Full time

    Executive Assistant Muntinlupa, National Capital Region Ekxinum Inc. Posted today Job Description Preferably 2-5 Yrs Experienced Employees as Special Assistant/Executive Assistant to the SVP/President/CEO Must have excellent analytical, coordination and communication skills Demonstrated mature sense of judgement Ability to work accurately, methodically and...

  • Junior Accountant

    2 weeks ago

    Manila, Philippines CallTek Full time

    Overview We are seeking a proactive and detail-oriented Junior Accountant with 1-2 years of professional experience to support our finance operations. This role is ideal for early-career professionals who have foundational accounting knowledge and are ready to take on more complex tasks, contribute to financial reporting, and grow within a dynamic team. Key...

  • Executive Services Assistant

    3 weeks ago

    , Calabarzon, Philippines Keller Executive Search Full time

    Overview This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior...

  • Executive Assistant

    3 weeks ago

    , Oriental Mindoro, Philippines Buscojobs Full time

    Executive Assistant to The President – Taguig Location: Taguig, National Capital Region Posted today Job Description Graduate of any Business Course Maintaining comprehensive and accurate records Performing minor accounting duties Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary Answering phone calls in a...

  • Executive Assistant

    2 days ago

    , Metro Manila, Philippines FinStrat Management Full time

    Join to apply for the Executive Assistant role at FinStrat Management 1 day ago Be among the first 25 applicants Join to apply for the Executive Assistant role at FinStrat Management The RoleFinStrat Management (“FSM”) is seeking a high-performing Executive Assistant to provide strategic support to senior leadership. This role requires exceptional...

  • Executive Assistant

    2 days ago

    , Metro Manila, Philippines LeapFroggr Full time

    Join to apply for the Executive Assistant role at LeapFroggr Join to apply for the Executive Assistant role at LeapFroggr Get AI-powered advice on this job and more exclusive features. About The RoleWe are seeking a highly organized and proactive Executive Assistant to support a dynamic and demanding executive. This role requires a meticulous individual with...

  • Executive Services Assistant

    3 weeks ago

    , Western Visayas, Philippines Keller Executive Search Full time

    Overview This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior...