Property Management Admin Assistant

3 weeks ago

Makati, Philippines Cloudstaff Full time

Overview

We're Hiring: Property Management Admin Assistant

We are currently on the lookout for a Property Management Admin Assistant to join our team at Cloudstaff, the #1 workplace everywhere

Role

Property Management Admin Assistant

Work Arrangement

Work from Office

Location

Any CS Branch - Ortigas, Angeles, Cebu, Davao, Mabalacat, Bacolod

Schedule

Morning shift

Reports To

Property Manager / Head of Property Management

Key Responsibilities
  • Prepare lease documentation and management agreements
  • Generate CMA reports
  • Monitor and follow up on rental arrears
  • Prepare and audit inspection reports
  • Draft and send notices/emails including strata notices
  • Process and review tenant applications
  • Assist in preparing property-related reports and documentation
  • Provide additional admin support as required by property managers
  • Assist Property Management with the day-to-day operations and tenant relations through the coordination of tenant requests and administration of maintenance services.
  • Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.
  • Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures, and supplying general building information.
  • Maintained a highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, contracts, and POs.
  • Assist with the coordination of rent/lease collections
Qualifications
  • 1–2 years’ experience in Australian real estate/property admin
  • Proven experience as a Virtual Assistant in the real estate or property management industry.
  • Strong knowledge in Australian Property Management
  • Proficiency in real estate systems (Property Tree, Property Me IRE, Agent Box, Vault).
Non-negotiable skills & requirements
  • 1-3 years administrative experience in a commercial leasing office environment
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