ACCOUNTING ASSISTANT

Shift: Monday to Friday – 7am to 4pm (with some flexibility)

Language: English

Vacancies: 1

Experience: 2 years of related experience

Salary: Advised on application

Objective of Role

The Accounting Assistant will provide essential support to the finance and accounting team by performing a range of accounting, bookkeeping, and administrative tasks. This role is responsible for ensuring the accurate and timely processing of financial transactions, maintaining up-to-date records, assisting with reconciliations, and contributing to the smooth operation of accounts receivable, accounts payable, payroll, and compliance functions. By supporting key accounting processes and maintaining financial data integrity, the Accounting Assistant plays a vital role in promoting the overall efficiency and reliability of the organization’s financial operations.

Main Responsibilities

• Accounts Receivable & Revenue Assurance
  • Maintain end-to-end bookkeeping for Accounts Receivable (AR) across all entities.
  • Generate and issue accurate invoices to faciliate prompt and accurate payment from debtors.
  • Process intercompany receivables.
  • Monitor outstanding receivables and follow up late receivables
  • Assists with Month-end accruals and reconciliation revenues
  • Conduct monthly invoicing and updating the Retailer Billing Master File.
  • Reconcile third-party retailer reports against internal records to identify and address discrepancies as part of revenue assurance efforts.
• Accounts Payable Bookkeeping
  • Maintain end-to-end bookkeeping for Accounts Payable (AP) across all entities.
  • Receive and process supplier invoices accurately and in required timeframes
  • Reconcile supplier statements to AP ledger
  • Prepare period payment batch payments for reviewing and loading in company online bank environments.
  • Process intercompany payments.
  • Assists with Month-end accruals and reconciliation of expenses.
• Bank Reconciliations
  • Monitor daily bank transactions and ensure accurate and timely recording of balances across all bank accounts.
  • Accurately allocate invoices and receipts to the corresponding bills and invoices in Xero to maintain the integrity of financial records, ensuring all transactions are properly supported by documentation.
• Payroll Processing and Government Compliance
  • Administer end-to-end payroll processing for Philippine and Australian entities, ensuring compliance with respective local laws and regulations.
  • Prepare and distribute payslips and generate required payroll reports while maintaining strict confidentiality.
  • Process and reconcile statutory government contributions and benefits in Philippines (e.g., SSS, PhilHealth, Pag-IBIG, CWT).
  • Process and reconcile statutory government contributions in Australia (ie. IAS, STP, Superannuation)
• Annual employees-related BIR (Philippines)
  • Ensure compliance with Philippine tax regulations by preparing and filing annual BIR forms such as 1601-CF and 1604-E and preparation of annual payroll reports for each employee (Alphalist) for annualization purposes.
  • Assist in the manual transcription of service invoices in loose-leaf books for regulatory compliance.
• Operational Continuity and Ad-hoc support
  • Manage shared finance email accounts across entities to ensure timely processing of transactions and prompt response to inquiries.
  • Provide ad-hoc financial and administrative support as required, demonstrating flexibility and commitment to operational continuity

Required Skills

• Technical knowledge
  • Solid understanding of basic bookkeeping and accounting principles
  • Intermediate understanding of local financial regulations and requirements
  • Proven ability to calculate, post, and manage accounting figures and financial records
  • Data entry skills along with a knack for numbers
• Software skills
  • Hands-on experience with spreadsheets and proprietary software
  • Proficient in Microsoft Office Suite or related software as well as other accounting software programs
  • Experience with Xero software preferred but not required
• Organizational skills
  • Highly organized and technology-driven
  • Possesses high attention to detail and has good analytical skills
  • Has the ability to multi-task and work under pressure
  • Deadline-oriented and time-management skills
  • Excellent verbal and written communication skills

Qualifications

• Graduate of Finance/Accountancy or any related Business course
• Post graduate accounting qualifications (preferred by not required)
• With at least 2 years of relevant experience
• Experience dealing with Australian company preferred
• Given the nature of this role, we’ll be highly prioritizing applicants who reside within Metro Manila and nearby provinces such as Rizal, Cavite and Bulacan.

Professional Values

• Strong work ethic and high attention to detail is a must
• Exhibit professionalism and commitment to the role and the company
• Honest, Self-Aware of professional capabilities, and always open to learning and improving
• Adaptable and maintains flexibility in completing tasks in the workplace
• Self-motivated and exhibits professional behavior

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1B/96 Buckingham St,
Surry Hills NSW 2010

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